Accounts Payable And Payroll Administrator

The Opportunity:

The Business Sherpa Group is recruiting an Accounts Payable and Payroll Administrator on behalf of our client, a growing, employee-owned engineering firm specializing in building envelope, roof and structural design projects, with a geographic reach across eastern Canada.

The Team and the Work:

Our client's Corporate Services group in Ottawa, providing services for all their offices, is seeking a motivated, energetic and business-minded Accounts Payable and Payroll Administrator to complement their staff of five administrative and finance professionals.

The Role:

Your work will involve components of all the administrative work the group does, plus specific financial duties relating to Accounts Payable and Payroll, with an opportunity to become our ‘go-to’ person for some mission-critical activities. This is an outstanding opportunity for a junior to mid-level business administration specialist to obtain a well-rounded understanding of the business needs of a mid-sized organization, while becoming essential to and growing with the daily success of the firm.

Ideally, you are detail-oriented and process-driven, with an analytical eye and ability to see the big picture. You have the drive and flexibility to thrive in our fast-paced, collaborative environment. This is a primarily hands-on and in-office role.

Responsibilities - Financial:

• Post all payments and research any discrepancies by checking bills, invoices, sales receipts, and bank deposit records.
• Be the ‘go-to’ for day-to-day accounts payable and payroll administration processes.
• Prepare month-end reconciliations for A/P and payroll.
• Perform other financial duties as assigned.
• Prepare payroll remittance back-up and yearly T4s.
• Prepare cash and check payments for bank deposit; calculate and record the deposit amounts.
• Accurately record timesheet information, employee expenses and supplier invoices; follow up to ensure that supplier payments are made on time.
• Process payroll along with payments and expenses for the organization.
• Reconcile credit card statements.

Responsibilities - Administration:

• Provide executive assistance to Board of Directors.
• Manage testing equipment.
• Process courier deliveries, mail, answering machine.
• Co-ordinate staff training.
• Co-ordinate corporate insurance and professional licensing requirements.
• Co-ordinate corporate social media.
• Manage office equipment and supplies.
• Perform data entry / processing / analysis and database development using Quick Base.
• Act as Assistant Security Officer.

Skills & Experience:

• Executed or significantly participated in A/P and Payroll processes.
• 2-4 years of relevant work experience.
• Strong knowledge of generally accepted accounting principles and internal control principles.
• Degree or diploma in accounting, commerce, business administration or a related field.
• Experience with accounting systems, ERPs, and billing management systems.
• Experience with databases (valuable but not essential) or willingness to learn.
• Strong communication and interpersonal skills. Bilingualism in French and English is an asset.
• Experience with QuickBooks / QuickBooks Online Advanced.
• Experience using Excel for financial analysis, using advanced formulas and pivot tables.
• Advanced knowledge of Microsoft 365 applications, including Outlook, Word, Teams.

To Apply:

In addition to your resume, please include a cover letter in your application. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our client is an equal-opportunity employer. If you require accommodation during the recruitment process, please let us know, and all efforts to provide the appropriate accommodation will be put into place.