Part Time Administrative Professional Jobs

Certification or equivalent combination or experience, education and knowledge - 2 years + is preferred

Experience working with MS Office i.e. Excel, Word, Outlook are preferred;

Staffing and scheduling experience in a 24- hour environment an asset

Responsible for completion of various clerical and administrative functions

Supports the leadership team in managing day-to day operations, service planning and labour utilization

Perform reception functions on the phone and in person, greeting visitors and assisting/directing them

Order textbooks, printed materials, and office supplies. Liaise with Supply Management Services (SMS)

Knowledge of policies and procedures of the University of Alberta and/or bookkeeping skills are an asset

Liaise with the Department Administration as appropriate for new staff and their staff/student requirements

Analyze monthly financial reports from PeopleSoft and seek advice from the PI and the Finance Partner as required.

Provide on-line data entry and clerical assistance for processing of all travel claims

Minimum of two years of experience in an administrative position

Prior experience in office management or our industry is a plus

Create and implement data entry protocols to streamline processes and increase productivity

Display excellent written, problem-solving, and verbal communication skills

Facilitate communication between our customers and team to ensure customer satisfaction

Oversee online and print marketing efforts

Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility

Post-secondary education in related filed.

Minimum 2 years’ administrative or clerical experience supporting multiple people and various levels in a corporate level environment.

Superior MS Office skills (Outlook, Word, Excel, and PowerPoint) and strong internet navigation/research ability.

Excellent written and oral communication skills with demonstrated ability to relate well to others with a mature attitude.

Ability to manage multiple tasks and competing priorities in a fast paced work environment while maintaining a high degree of accuracy.

Attention to detail and excellent follow-through skills, with the ability to take initiative.

May have experience with or knowledge of home care, but this is not a requirement

Data entry, such as entering client and employee information into our online systems

Will have strong communication and technical skills (ability to use a computer a must)

Will have experience working in an office

Working with the Client Care Coordinators to schedule field employees for our clients

Working collaboratively with the Nursing and Coordinator teams

A desire to learn and share your existing knowledge

What can we offer you?

A well reputed, heritage brand trading in 3 countries; your career progression opportunities are endless

Surround yourself with like-minded customer focused professionals and be mentored by successful leaders

Access to our exclusive "Michael Hill Rewards" platform providing discounts and cashback with multiple retailers, weekly recipe inspiration and wellbeing tips

Free access to our Employee Assistance Program

A desire to learn and share your existing knowledge

What can we offer you?

A well reputed, heritage brand trading in 3 countries; your career progression opportunities are endless

Surround yourself with like-minded customer focused professionals and be mentored by successful leaders

Access to our exclusive "Michael Hill Rewards" platform providing discounts and cashback with multiple retailers, weekly recipe inspiration and wellbeing tips

Free access to our Employee Assistance Program

Excellent organizational skills including a high level of attention to detail.

Experience with complex calendaring in an executive environment.

Provide a positive experience when answering the phone.

Ability to manage multiple tasks and projects, including the ability to change priorities in a high-demand environment.

An undergraduate degree or higher level of education.

Excellent verbal and written communication skills.

Excellent written, verbal and oral communication skills

Assist with couriers (Purolator, UPS, FedEx, Parss)

Keep stores room clean and organized

Take stock of supplies and reorder from pre-authorized suppliers; unpack, verify, and restock shelves

Liaise with on-site lead for daily agenda

Work with Facilities team to assist on-site clients

2 years administrative and/or clerical experience related to office management is preferred

Superior organization, time management and planning skills

Data entry, scanning, saving and uploading documents to pertinent files.

Post-secondary education in administrative, clerical or related area, is an asset

Exceptional computer skills for a networked office, including MS Word, Excel, Outlook, and PowerPoint

Exceptional interpersonal, communication and customer service skills

Compiling final examination requirements and entering exam loading on GeneSIS

Organizing office space requirements for full time and part time staff and faculty in conjunction with the School Financial/Business Analyst.

Minimum of three (3) years of related experience in a responsible administrative support position;

Organizing and maintaining a variety of files and record keeping systems,

Entering full-time leave data for the Chair's approval in role of Timekeeper in Workday

Scheduling meetings for Chair with coordinators, department, Program Councils and Program Advisory Committees

Provide assistance with electronic filing, record management and data entry

Customer-service oriented with solid administrative and time-management skills

Monitor and redirect incoming messages from the main email account

Support employee recruitment, onboarding and offboarding processes

Provide support with job postings, reference checks, and interview scheduling

Coordinate monthly staff meetings (calendar invites, meeting links, agenda preparation)

Prepare draft invoicing and provide to Project Managers for review

1+ years of experience in receptionist role

3-5 years of experience in an office administrator role

Excellent written and oral communication skills

Experience within similar industry is an asset

Superior telephone manners and strong interpersonal skills

Maintain both the hard and soft filing systems for document management for the department.

Assist with input of preventive maintenance task cards into the Computerized Maintenance Management System.

Ensure information in the Computerized Maintenance Management System is up to date for reporting purposes.

A minimum of 4 years of office experience, preferably in a maintenance environment.

Excellent communication skills (oral and written) and the ability to work in a team environment.

Highly motivated individual with strong interpersonal skills.

2 days a week in the office, one day at home (HYBRID)

Experience in the fast-paced world of hospitality, media, or tech (asset)

Customer services experience, inclination or aptitude

experience in the fast-paced world of hospitality, media, or tech (asset)

customer services experience, inclination or aptitude

Competitive pay rate up to $25/hourly