Administrative Assistant - Part Time

We are currently seeking an Administrative Assistant to join our team in New Glasgow on a part time basis. This position is responsible for all reception duties and general administrative support.
In return for your talent and effort, Rimkus offers a dynamic organization with a competitive salary and benefits package, flexible work schedule and opportunities for advancement.
Major Duties & Responsibilities

• Answer all incoming calls and relay messages
• Greet and direct all clients and visitors
• Prepare specification documents and CCDC documents; obtain necessary insurance certificates for submissions
• Maintain Timecard input and disbursements as necessary
• Enter Work Order data into accounting program
• Maintain general filing, including any Iron Mountain paperwork and processing
• Upload, print and scan drawings as required
• Order and maintain supplies for both office and kitchen
• Corresponding with office cleaners and tenant services
• Prepare outgoing mail and courier packages; receive and distribute all incoming mail and courier deliveries
• Maintain production reports for weekly meetings
• Create, print and distribute Work Orders to all necessary parties
• Maintain spreadsheets used for the tracking of: Work Orders, Proposals and Invoicing
• Assist in the typing of correspondence letters, proposals, observation reports and draft documents
• Prepare draft invoicing and provide to Project Managers for review
• Assist in the preparation of proposals, reports and tender packages
• Other assigned general administration duties as necessary

Requirements & Qualifications

• Superior telephone manners and strong interpersonal skills
• 1+ years of experience in receptionist role
• Advanced proficiency in Microsoft Office applications (Excel, Word, Power Point, Outlook)
• Experience within similar industry is an asset
• 3-5 years of experience in an office administrator role
• Bilingual in both English and French would be an asset
• Excellent problem-solving skills
• Ability to act with business integrity and possesses strong attention to detail
• Excellent written and oral communication skills
• Post-secondary degree or diploma in an associated or related field

Rimkus is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability or protected veteran status.