Part Time Administrative Professional Jobs in Alberta

Intermediate computer skills to utilize innovative, wireless technology at client specific sites.

Temporary Work Term for 6-10 Weeks

Full-Time Hours: 10 Hour Shifts – Days (0600-1600) and Nights (1600-0200) – 4 On and 4 Off Rotation.

Use of communications devices such as radios and cell phones.

Follow the process for new workers on site and create site access ID badges.

Follow radio and emergency telephone procedures.

Previous experience supporting executive-level individuals.

Previous public practice accounting experience.

Strong internal and external client service skills.

Managing complex calendars and schedules through the Outlook program.

Producing intricate documentation for the leadership team.

Acting as an intermediary between clients and Partners, accepting and returning phone calls, emails.

· Has previous experience organizing and managing a document management system and CRM.

· Administer and manage the CRM database, including email addresses of contacts and any updates.

· Handle tracking of dietary restrictions of guests attending awards events and participants in WILL Education programs.

· If requested, update training materials for WILL Education programs.

· Has excellent administrative, interpersonal, and organizational skills.

· Has exceptional communication skills, including grammar and spelling skills.

Intermediate computer skills to utilize innovative, wireless technology at client specific sites.

Temporary Work Term for 6-10 Weeks

Can Start as Soon as August 14, 2023

Full-Time Hours: 10 Hour Shifts – Days (0600-1600) and Nights (1600-0200) – 4 On and 4 Off Rotation.

Use of communications devices such as radios and cell phones.

Follow the process for new workers on site and create site access ID badges.

An employee in this classification may perform all tasks, duties, skills and functions of all Administrative Clerk job classifications as assigned.

Considerable knowledge and experience in clerical.

Considerable knowledge of computer software including but not limited to Microsoft Office.

Working knowledge of business English, spelling, and mathematics.

Minimum of two years clerical experience and/or two years of accounting experience as required for the position.

Compute, record, and proofread data and other information, such as records or reports.

An employee in this classification may perform all tasks, duties, skills and functions of all Administrative Clerk job classifications as assigned.

Considerable knowledge and experience in clerical and accounting principles, practices and procedures.

Considerable knowledge of computer software including but not limited to Microsoft Office.

Working knowledge of business English, spelling and mathematics.

Minimum of two years clerical experience and/or two years of accounting experience as required for the position.

Compiles and prepares payroll, invoices, purchase orders, vouchers, credit card statements, taxes and utilities for payment.

Good oral and written communication skills, learning ability, initiative, mature judgment and responsible work habits.

Must have strong record keeping, documentation and organizational skills.

Basic researching, reconciling, summarizing, tracking, reviewing and updating information from a variety of sources.

Prepare reports, tables or special studies, and maintenance and retrieval of records.

Analyze and compare data from a variety of sources.

Provide training on particular functions.

Excellent organizational skills, time management skills, and the ability to handle a high workload.

Manage document control activities such as tracking, submitting and receiving drawings, creating, and submitting MRB/VDRs (Manufacturer Record Book/Vendor Drawing Requirements).

Knowledge of quality control standards and ISO requirements is an asset.

Provide administrative support to the operations manager as well as department and intercompany staff.

Responsible for organized and proficient data entry, filing, managing and collecting documentation.

Enter purchase orders, provide client acknowledgements, track and update sales logs

Effective time management and organizational skills;

Strong written and verbal communication and interpersonal skills;

High computer proficiency, including advanced knowledge in Microsoft Office Suite and working knowledge in PeopleSoft; and

A minimum of three years’ experience in an increasingly responsible administrative or relevant capacity.

Experience working in a post-secondary institution is an asset.

The ability to multi-task, handle frequent interruptions, remain adaptable and work with minimal supervision under changing priorities;

Knowledge of bookkeeping, general office practices, Microsoft applications and experience in word-processing and data entry

Excellent computer skills including experience with Power Point

2 – 3 years experience in an office administration capacity

Previous experience in Human Resources or payroll is an asset

Sound judgment, initiative and decision-making skills

Proven interpersonal, communication and customer service skills

Post-secondary degree or diploma in Business Administration or Construction Management (asset)

Carry out other tasks assigned by the Senior Administrator, Trades Payable Controller, and the Estimating Manager

Accounts Payable and Accounts Receivable experience

2+ years Administrative Assistant experience is required

2+ years’ Bookkeeping experience is an asset

Experience working in industrial, builders’ construction office work is an asset

Order textbooks, printed materials, and office supplies. Liaise with Supply Management Services (SMS)

Knowledge of policies and procedures of the University of Alberta and/or bookkeeping skills are an asset

Liaise with the Department Administration as appropriate for new staff and their staff/student requirements

Analyze monthly financial reports from PeopleSoft and seek advice from the PI and the Finance Partner as required.

Provide on-line data entry and clerical assistance for processing of all travel claims

Minimum of two years of experience in an administrative position