Part Time Administrative Clerk

GENERAL STATEMENT OF DUTIES: To perform routine to complex responsible clerical and accounting functions.
SUPERVISION RECEIVED: Work is performed under the supervision of the City Manager and Department Head or their designee.
TYPICAL EXAMPLES OF WORK: (THESE EXAMPLES DO NOT INCLUDE ALL OF THE TASKS WHICH AN EMPLOYEE MAY BE EXPECTED TO PERFORM. TASKS MAY VARY BY DEPARTMENT.)

• Maintain inventory and order materials, supplies, and services.
• Prepare reports to State, Federal, County Agencies and other agencies.
• Compile, copy, sort and file records of office activities, business transactions and other activities.
• Develop specific goals and plans to prioritize, organize, and accomplish your work.
• Perform all related work as required.
• Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
• Assemble and prepare technical information and reports.
• Prepare and/or assist in preparing financial statements and reports.
• Compile and analyze complex data.
• Check the accuracy and completeness of all records, forms and documents.
• Acts as customer service representative between customer and city.
• Train employees assigned to the department as required.
• Compute, record, and proofread data and other information, such as records or reports.
• An employee in this classification may perform all tasks, duties, skills and functions of all Administrative Clerk job classifications as assigned.
• Prepare/type invoices, reports, memos, letters, etc., and proofread and edit correspondence.
• Maintain good relations with the public and other employees.
• Make accounting computations and check computations made by other personnel.
• Operate office machines, equipment, register, and computer.
• Performs cashiering duties as required.
• Assemble and prepare materials for meetings, as required.
• Create and maintain files and records both on paper and in the computer in a confidential manner.
• Evaluate and control confidential records and their dissemination and the exemptions to their dissemination.
• Maintain clear audit trails. Assist in auditing as required.

Required Knowledge, Skills And Abilities

• Ability to work in a fast pace, high stress level environment.
• Tact in dealing with the public and fellow employees.
• Strong customer service skills.
• Graduation from an accredited high school or GED.
• Considerable knowledge of computer software including but not limited to Microsoft Office.
• Ability to interpret contracts, policies, and procedures.
• Possess the traits of dependability, integrity, discretion and maintain confidentiality.
• Ability to organize information and create reports.
• Ability to learn specialized software as required for the position.
• Minimum of two years clerical experience and/or two years of accounting experience as required for the position.
• Must pass written examination, physical with drug screen and fingerprint/criminal history/driving record check.
• Ability to be cross trained in multiple departments.
• Considerable knowledge and experience in clerical.
• Working knowledge of business English, spelling, and mathematics.
• Ability to understand, delegate and execute complex oral and written instructions.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit, talk and listen. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Hand-eye coordination is necessary to operate computers and various office equipment.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to concentrate on fine detail with some interruption. Able to remember task/assignment given to self and others over long periods of time.
The noise level in the work environment is usually moderately quiet.
July 2023
Job Posted by ApplicantPro