Administrative Professional Jobs

Baker Tilly Catalyst LLP strives to create a positive work environment through work/life initiatives, professional growth and development programs and challenging assignments. We are a professional firm of business advisors, accountants and support staff dedicated to helping our clients accomplish their business and financial goals. We succeed through the efforts of firm members responding to the specific needs of each client and the broader communities in which we live.

We are currently recruiting for an ADMINISTRATIVE PROFESSIONAL. Duties include, but are not limited to: customer service, answering phones and greeting customers in a friendly, professional manner, taking messages, booking appointments, data entry, faxing, filing, copying, and organizing confidential documents, sorting mail, office organization, monitor office supplies, administrative support to other staff, receiving payments, as well as be responsible for general cleanliness of office, and any other office duties as required.

We are looking for an energetic self-motivated professional who is personable, friendly, customer service oriented, reliable, excellent organization and time management skills that will demonstrate a willingness to learn.

Key Responsibilities include:

• Scheduling
• Maintain and safeguard confidential files, documents and records as they relate to company operations.
• Time entry for the Partners into the time and billing software.
• Preparation of monthly invoicing.
• Managing complex calendars and schedules through the Outlook program.
• Other duties as required.
• Coordinating travel arrangements.
• Producing intricate documentation for the leadership team.
• Drafting, proofreading and printing all documentation. Material will include routine correspondence, as well as financial statements, corporate presentation materials and other information for public consumption.
• Reception relief.
• Acting as an intermediary between clients and Partners, accepting and returning phone calls, emails.

Qualifications:

• The ability to create mail merges.
• Previous experience supporting executive-level individuals.
• Strong internal and external client service skills.
• The ability to act professionally and in the best interests of the Firm and the leadership at all times.
• Knowledge of Outlook.
• Previous public practice accounting experience.
• Ability to juggle multiple assignments, prioritize tasks, and handle tight timelines.
• Exceptional proficiency in MS PowerPoint, Word and Excel, aptitude for technology.

We thank all applicants for their interest in Baker Tilly Catalyst; however only those candidates selected for an interview will be contacted.

Application Information:

To apply, please visit https://bakertillycatalyst.bamboohr.com/careers