Billing and Payroll Coordinator Jobs in Ontario

- Excellent organizational and time management skills

- Prepare and distribute payroll reports to management

- Calculate and process deductions, including taxes, benefits, and garnishments

- Strong knowledge of payroll processes and regulations

- Attention to detail and accuracy in data entry and calculations

- Strong communication skills, both written and verbal

Temporary to Permanent position, benefits apply when hired

1-2 years previous billing experience

Payrate - $36,000-38,000 annually, will be paid on a weekly basis

Fulltime, Monday - Friday from 8:30AM - 5:00PM

Generating paper/electronic invoicing to drivers and clients

Ensuring all documentation matches: purchase orders, packing slips, billing documents, time sheets, and etc.

Experience in a Construction, Engineering, Nuclear or Project Management environment would be a definate asset

Inputs and reconciles timesheets and billings to the internal software system and to the client's cost & project management software systems

Conducts cost control analysis and provides financial reporting to support the project teams and senior management

Maintains a working knowledge of union collective agreements

Payroll and billing experience preferred

Comprehensive knowledge of payroll, accounts payable, and accounts receivable processes

Process and remit employee deductions including union dues, benefit deductions, statutory and regulatory withholdings and other miscellaneous deductions as required.

Ensure timely and accurate processing of multiple unionized payrolls on a weekly basis.

Enter and reconcile daily timesheet data for all employees.

Process new hires and terminations.

Analyze and calculate payroll adjustments.

Prepare and file records of employment and assist in the preparation of T4s at year end.

Completed Post-Secondary Education in Finance or Accounting field;

Set-up and manage billing terms in the system for an assigned portfolio of projects and clients;

Additional duties include reconciliation of billing, data entry, filing, and obtaining/organizing supporting documentation including preparation of reports and spreadsheets as needed;

Previous related billing experience is an asset;

Self-motivated and analytical with a strong attention to detail with proven organization and problem-solving skills;

Intermediate skills with MS Office including Word, Excel and Outlook.

Excellent time management and documentation skills

At least 2 years of working experience in accounting or finance department, ideally with prior payroll experience

Experience with collections is an asset

Proficiency in Microsoft Office and knowledge of accounting software, such as Oracle, is an asset

Attention to detail with strong analytical and organizational skills

Strong numerical aptitude and excellent customer service skills

Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.

A rewarding and meaningful work experience where you can enrich your life and the lives of others  

Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.

Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.

Continuous mentorship, support for life-long learning and growth opportunities 

Develop and maintain an accurate payroll records management system.

Minimum 2 years of recent experience performing comprehensive payroll and benefits administration

Solid knowledge of legislation, rules and regulations affecting payroll including taxation, employment standards, Worker’s Compensation, Employment Insurance, garnishments and benefits

Compile payroll data such as garnishments, vacation time, benefits and other appropriate deductions.

Formal payroll specific training and/or significant Canadian payroll experience

Recent experience with ADP and/or Ceridian payroll software. Dayforce experience preferred!

Compiling year-end requirements, including processing and reporting for T4, T4A, taxable benefits, WSIB and submitting government filings in a timely manner.

Administering and processing the required documents for the health and welfare plans, including enrolment, changes and terminations and reconcile benefit statements.

Understanding and interpreting government legislation to ensure compliance regarding pay/deductions/benefits/taxes/documentation.

Relevant University degree or diploma (i.e., Business, Accounting, Finance etc.),

Minimum of 4+ years relevant work experience in payroll and HR.

Must have experience with union payroll.

Review monthly AR tracking document detailing aged outstanding invoices, and provide management with weekly updates including client payments and collection status

Knowledge and experience with Maconomy financial platform is an asset

Elevate the finance team's visibility across the organization through participation in various company initiative / people / culture activities or teams

Ability to prioritize tasks and manage workload in a fast-paced environment with multiple deadlines

2+ years of client billing or general accounting experience

University or College degree in business / finance / accounting preferred

Knowledge of Microsoft Office (Excel, Word)

Experienced and comfortable with QuickBooks

Respond to all customer inquiries via phone and email in a timely and professional manner;

Daily filing & other administrative tasks

Self-motivated and can work independently, someone who takes initiative

Willing to learn new tasks