Supply Chain Contract Analyst/Contract Administrator

Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you to join our team!
Posting Close Date: April 18, 2023
The Opportunity
Reporting to the SGP Contracts Manager, this role is primarily responsible for supporting the contracts for the following scopes of work for the Project: onshore pipelines, facilities and landfalls, land, permits, and environment. This role will work with TC Energy Employees and is a member of the Supply Chain, Southeast Gateway Project team.
As a Supply Chain Contract Analyst/Contract Administrator, you will work with other members of the Supply Chain team, Business Unit (BU) representatives, and other stakeholders to ensure that all contracts, amendments, and changes to contracts are properly prepared, executed, registered, stored, and accounted for, including a focus on contract details such as correct rates and eligibility, approved work releases, change orders, and scopes of work are followed. This position will administer contracts to capture maximum commercial value and supplier / contractor progress performance issues are resolved and documented.
This position may also be required to perform contract activities associated with the development and formation of site awarded contracts, including, but not limited to, the prequalification and bid processes, request for proposals, evaluation of proposals, bid clarifications and contract negotiations, recommendation for award, and final formation of contracts.
What You'll Do
Contract Administration

• Lead, review and vet potential cost and schedule impact from contractors in accordance with policies, procedures, and the signed agreements
• Create and maintain weekly internal SC reports for assigned agreements
• Monitor the issuance and receipt of contract documents and deliverables, and their revisions, as they occur
• Review and ensure appropriate distribution of correspondence pertaining to agreement terms and conditions
• Ensure relevant Company policies, processes and procedures are adhered to
• As part of the project team, ensure project goals are achieved
• Review and circulate for approval milestone payment certificates
• Prepare notices of completion and close-out documentation
• Verify Contractor’s progress payment invoices based on approved work performed
• Provide sound supply chain management advice, guidance, and strategy support to Project team and SC leadership, including project risk identification and mitigation
• Be the primary point of contact for all matters related to the assigned agreements
• Frequent engagement with multiple internal and external stakeholders at various levels of leadership.
• Identify issues, risks, and improvement in the contract administration process as the Project moves forward
• Review and evaluate Contractor's requests for additional compensation or extension of time in consultation with Project cost and schedule personnel; prepare assessment of entitlement for approval by Project Manager and/or Site Construction Manager
• Initiate or expedite Change Orders including identification of work scope and development of price and schedule impact; including the completion of any supporting approval documents
• Attend, create minutes of meetings, and maintain records of all weekly progress meetings, and other meetings as required
• Maintain contract filing system and adhere to all Document Control processes and procedures
• Assist the Claims team and Claims Analysts in the analysis of claims, prepare summary reports for entitlement and collaborate with Project personnel in determining root cause, where applicable.
• Log, review, and evaluate contractor request for changes, and facilitate prompt communication to their resolutions in accordance with established change procedures
• Prepare formal correspondence to contractor(s) for review and approval by Project Manager and/or Site Construction Manager
• Effectively collaborate with internal stakeholders, as required (i.e. Legal, Counter Party Risk, Accounting, etc.)
• Initiate or receive change documents through Document Control or an electronic change management tool as applicable

Sourcing & Contracting (as applicable)

• Act as a liaison between SC and BU to implement contracting strategies and manage issues during contract formation and contract management
• As the need arises, manage sourcing activities from strategy to contract execution, demonstrating a thorough understanding the various commercial models available and the criteria for evaluation of bidders, ensuring effective and timely formation of project RFx’s and contracts
• Develop agreements, release orders and purchase orders, that drive value for money within acceptable risks and in accordance with SC Policy & Procedures and approved contracting strategies
• Document and communicate to senior management all recommendations for contract award including commercial rationale
• Create contract documents (schedules, etc.) t in accordance with Supply Chain Policies & Procedures
• Ensure team compliance to training requirements, work standards, policies and procedures.
• Develop and validate commercial contract strategies (e.g. pricing types, optional pricing, incentives, milestones, etc.)
• Understand and utilize typical engineering and construction industry commercial models
• Continually identify, prioritize and mitigate risks and issues related to contracts
• Draft, negotiate, and execute contracts and ensure executed contracts are communicated to all relevant parties
• Onboard supplier(s), SC Contract Administrator(s), SC Buyers, and BU with the contract(s)
• Develop and recommend commercial contracting strategies, tactics and actions to be pursued in each strategy (e.g. contracting framework, supplier engagement, business participation)
• Interact with SC leader(s) BU stakeholders, other SC Departments, other TC Energy internal stakeholders and potential supplier(s) and contractor(s)
• Coach BU contract owners and engage with suppliers to drive performance and compliance to contracts

Minimum Qualifications

• Strong analytical and problem-solving skills
• Stakeholder management; establishes credibility and rapport with stakeholders
• 4+ years of related experience in sourcing and contracting or contract management
• Experience managing high value relationships with internal and external stakeholders and understanding of their objectives and needs
• Excellent written, verbal and presentation skills
• Thorough understanding of contract structure, commercial structures, terms and conditions and supplier performance
• Bachelor’s Degree
• Experience in Supply Chain Management process and systems
• Proven negotiation skills and contract management expertise
• Demonstrates financial acumen

Preferred Qualifications

• Experience in the energy industry; pipeline projects, or construction experience
• Project management or project controls skills experience
• Fluent in English and Spanish
• Experience with SAP/Ariba modules
• Enrollment or completion of certifications or designations related to purchasing, contract law, project management, or business administration.

To remain competitive, support our high-performance culture and allow for more flexibility in the way we work, we offer a hybrid work model and flexible dress code for our eligible office-based workforce in Canada, the U.S. and Mexico.
About Our Business
TC Energy is a leading energy infrastructure company in North America. We have three complementary businesses of natural gas pipelines, liquids (oil) pipelines, and power generation. Our operations span three countries, seven Canadian provinces, and 34 U.S. states.
TC Energy is an equal opportunity employer.
Learn more
Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.
Thank you for choosing TC Energy in your career search.

• Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
• Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
• TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting [email protected].
• All positions require background screening. Some require criminal and/or credit checks to comply with regulations.