Senior Specialist, Purchasing Jobs

Senior Specialist, Procurement

As the Senior Specialist, Procurement, you maintain compliance with procurement regulations and Vancity requirements.  You provide various lines of business with guidance and support to achieve business results through vendor and and contract management systems, while mitigating third party arrangement risks. 

Vancity is the largest private sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada and British Columbia. Come join our team of 2,600 diverse individuals and access competitive rewards & benefits, all while knowing you are a part of a greater movement.

This competitively rewarded role will enjoy hybrid/ remote working arrangements which can be fulfilled primarily from the Vancity head office location and/or your Lower Mainland or out of province based home office. Periodically, in-person events or activities will be required of you.

A typical day would involve:

• Lead the organization in managing and optimizing contract management, including acting as lead for this program, providing advice as a subject matter expert to the lines of business. Focus on mitigation of conflict, mitigation of contract risks, and collaboration with key internal and external stakeholders.
• Accountable for producing documentation reports as requested by internal and external auditors, OSFI and BCFSA.
• Own central procurement/contract management data registries and ensure the accuracy, completeness, and timeliness of the data.
• Support the Purchasing Manager with the creation of strategy, systems, procedures, guidelines to ensure the operational success of the Procurement function.
• Accountable for regulatory and compliance reporting related to procurement and contract management for the Vancity annual report and reports required by OSFI, BCFSA , the Vancity Board and executive management committees.
• Accountable for the operational success of the internal software platform, including training internal managers on how to use the platform, and utilize reporting capabilities. Train external suppliers on how to enroll and use the vendor portal.
• Provide advice to the business on financial risks and obligations during the development of complex and significant goods and services contracts. Negotiates to enable optimal value and to mitigate risk for the organization.
• Accountable for the design, implementation, and maintenance of the vendor performance management program including developing workflows, procedures, training for internal and external stakeholders and engagement with key parties for successful implementation and sustainment of the program.
• Consult with external and internal stakeholders to diagnose needs, challenges, risks and opportunities in order to develop and implement process and/or technology solutions

You have:

• Systems technology deployment
• 5-10 years’ experience in related fields
• Bachelor's Degree in Business or Supply Chain Management
• PMP preferred.
• Contract Management
• Data analytics and database administration
• Data Analytics / administration certificate preferred.
• Vendor Management
• Sustainable and Social Procurement
• SCMP or equivalent
• Software experience: Gatekeeper, Microsoft Teams, Microsoft Dynamics or other accounting programs, contract management programs or ERP systems

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

You are:

• Influence - Ability to pass on knowledge and mentoring to ensure programs and systems are consistently followed. 
• Strong Communication - You are able to advise and collaborate with key stakeholders on all procurement related matters, including developing, coaching, training about new procedures, improving systems and guidance on procurement policies, procedures and programs.
• Tech Savvy- Ability to learn new systems and processes quickly while identifying potential business process improvements.
• Problem Solver- This role will provide expertise and leadership inside and outside the organization in regards of contract and procurement policies, procedures, platforms and systems, including providing coaching, training and expertise as aligned to the user’s level of knowledge and rate/approach to learning.

Salary Range : $71,500-$107,300

                                                                           *Posted until filled* 

We offer: 

• Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
• We are the largest private-sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada
• In addition to the 11 statutory holidays in British Columbia, Vancity provides an additional two statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness, plus opportunities to take unpaid leave for a variety of reasons.
• New employees receive between three and four weeks of vacation allowance per calendar year, and the number of vacation days grows — to a maximum of six weeks per year — as their length of service increases. In addition, full-time, permanent staff can purchase extra days of vacation through our flexible benefits package.
• We understand that retirement means different things to different people and at Vancity we offer retirement programs to meet diverse needs.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

As part of this commitment we are taking action to learn more about our applicants and ask that you complete a short and anonymous Diversity Survey that will influence the design and execution of Vancity’s overall DEI initiatives and programs, one of which aims to advance our commitment to become a financial force for change and build a fair world. Please click this hyperlink to complete the Diversity Survey.  Your responses are collected anonymously and will never be linked to your job application.

At Vancity we’re dedicated to being an inclusive, anti-racist organization with a workforce that reflects the diversity of the communities we serve.

Vancity is an inclusive and equitable employer and actively seeks to advance racial equity, inclusion and belonging across the organization. Vancity offers required accommodations in all stages of the recruitment process.  If you require an accommodation, please advise us, and we will work with you to meet your needs.

Please note that all shortlisted candidates for this role will be required to complete a background check which includes resume verification, credit check, criminal record check.