Rq05760 - Project Manager/Leader - Senior

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If you are interested kindly send the following documents to [email protected] by Wednesday, 12 July at 10:00 AM EST if that interests you and matches your profile.

Without mandatory documents, we cannot submit a candidate.

• Skills Matrix and References (Mandatory)
• Updated Resume in word format (Mandatory)

Job Title: RQ05760 - Project Manager/Leader - Senior

: Ministry of Solicitor General

Work Location: Toronto, Ontario, Hybrid

Estimated Start Date: 2023-08-07

Estimated End Date: 2023-11-22

Business Days: 75.00

Extension: 480.00

Hours per day or Week: 7.25 hours per day

Security Level: CRJMC

Must haves:

• At least 8 years Project Management experience in delivering complex digital/I&IT projects using agile, waterfall and hybrid methodologies
• Certified Project Manager

Description

SCOPE:

• To provide integrated project management leadership and expertise on a large scale, highly complex, high profile and high-risk initiative that is enterprise wide. The role will be responsible for project management of workstreams, deliverables and milestones across multiple units.
• Project management in the preparation and implementation of long-term business, functional and
• The integrated project manager is required to work across all units to drive cohesion within the CDT project, including key stakeholders to maintain an overarching, integrated and robust project plan.
• Project Manager role to ensure tracking of activities and milestones specific to an IT vendor and their delivery of the digital justice solution.
• To ensure accountability for the project’s centralized group of units and their successful full life cycle delivery. To ensure the project is delivered on time, effectively and efficiently.
• Technical capability roadmaps for both product and process evolution as a result of modernization projects.
• Provide and maintain a comprehensive project plan that considers and includes dependencies on other projects and initiatives across the Ministry and OPS. The project plan developed will be responsive to agile project delivery, while achieving day-to-day tracking of voluminous tasks, milestones, workstreams, complex risks and issues, while managing multiple intricate dependencies across a diverse, integrated project team whose resources are not directly reporting to a single entity.
• Deliver coordination and tracking of tasks, milestones, workstreams and complex risks and issues using modern and proven project management tools.

DELIVERABLES:

• Preparation and maintenance of a CDT Project Plan that aligns to other Ministry and OPS modernization initiatives currently underway.
• Preparation of weekly, bi-weekly, and ad-hoc project reporting to support the Ministry and Courts in briefing CDT Project Governance and presenting to internal and external stakeholders.
• Preparation and maintenance of an integrated, detailed project plan to deliver a digital and business transformation for the Ministry of the Attorney General, Superior Court of Justice and Ontario Court of Justice.
• Risk and issues management.

SKILLS AND KNOWLEDGE :

• Knowledge of Project Management, best practices, tools and organizational structures to support two-way communication with a large group of project partners.
• Able to comprehend business process and technology to lead and facilitate discussions and feedback to prepare a transformation roadmap;
• Ability to proactively identify potential risk events and issues before they occur so that proper mitigating strategies can be developed. Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
• Ability to develop visually appealing products that can depict short, medium, and long term project milestones and timelines.
• Deliver high level options analysis and recommendations to management on workplans to ensure compliance to timelines and project goals;
• Assist in the detailed evaluation and development of workplans to remove or mitigate project delays, specifically due to dependencies.
• Technical, functional knowledge of project management tracking tools (i.e. MS project).

KNOWLEDGE TRANSFER:

Knowledge to be Transferred:

• Project specific Presentations, reports, status decks.
• Integrated project team membership and representation.
• Project Plans, Consultations and findings, project background documentation.

Knowledge to be Transferred to:

• Transformation Consultant
• Senior Project Management Consultant

Details of Transfer

• 1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.

The VOR Master Service Agreement which expires on April 5, 2024, leaves some Contracts with funding unassigned for fiscal 2024-25. If the current statement of work expires March 31, 2024, the remaining funds can be used to exercise an option to extend the SOW beyond March 31, 2024 based on business case approvals. Such extensions will be allowable, only if the Master Service Agreement is extended beyond April 5, 2024 and be upon the same terms, conditions, covenants contained in the SOW.

CRITERIA:

Criteria 1 - Project Management and Leadership (40 Points)

• Ability to prepare and provide status reports, briefing notes, and visually appealing communication products for all levels of project governance, as well as stakeholder forums.
• Ability to exercise appropriate strategies related to change management, during all stages of projects – concept, definition, planning, implementation and close-out.
• Demonstrate analytical, problem-solving and decision-making skills
• Ability to work and integrate with cross competency teams including (but not limited to) business, IT, infrastructure, vendors and 3rd party applications
• Ability to create and maintain an integrated project plan that aligns with other Ministry modernization initiatives
• Ability to manage the implementation activities and timelines associated with large, complex projects to coordinate I&IT, people and change management, and business process changes to support this large digital and business transformation.
• Knowledge of and ability to use project management software and methodologies in a dynamic environment.
• Ability to develop, manage and implement a large-scale digital/I&IT project supporting both the technology implementation and business process transformation using multi-faceted strategies and tools that are comprehensive and effective in accomplishing project goals, milestones and outcomes.
• Ability to leverage existing project plan from Ministry and Vendor, and gather and develop emerging requirements in order to create and maintain a detailed project schedule and/or integrated plan across all CDT and partner areas. Detailed project schedule to include intersections and dependencies with other Ministry modernization initiatives not in scope for CDT but present an impact and dependency with/on CDT.
• Demonstrated success leading a large-scale, complex digital and business transformation project, including working with executive and senior management to set objectives, secure consensus on approaches, execute delivery, and evaluate results.
• Ability to perform in a large, complex organization, leading a cross-functional and diverse team of managers and professional staff to deliver results on time.

Criteria 2 - Risk and Issues Management (30 Points)

• Demonstrate experience in identifying potential organizational and project risks in advance and developing plans with the support of collaborative partner representatives to develop plans to remove or mitigate those risks.
• Ability to manage and support incidents that pose risk to the organization and project, including reputational.
• Ability to communicate risk and recommendations for mitigating strategies and ownership to be endorsed through project governance which includes multiple levels of executive leadership.
• Demonstrate appropriate discretion in escalating risks and issues to Senior Leadership.

Criteria 3 - Communications and Stakeholder Management (20 Points)

• Demonstrate networking and consultation skills to develop and maintain effective partnerships with project leads, senior management, and other stakeholders.
• Ability to lead and facilitate communications functions to connect a cross-functional and diverse range of partners, often with competing priorities, to deliver consistency in representation while driving consensus needed for delivery of project milestones on time.
• Demonstrate presentation and reporting skills to provide reports, briefings, advice, strategies and recommendations.
• Demonstrate oral and written communication skills to conduct internal consultations, collaborate with senior management and various project leads, develop reports, proposals and associated communications regarding the project plan, risks and issues.
• Demonstrate proficiency with different computer applications (MS office suite, Adobe, online engagement tools), to develop presentations of the project plan, risk, issues and other documents or topics as required.

Criteria 4 - Project Management Best Practices (10 Points)

• Prior experience in making and meeting agreed to commitments with a constant eye for improvement.
• Prior experience of quality assurance, demonstrated by the identification of standards and criteria to be set in each phase of the project life cycle for both the product and the process.
• Prior experience in Project Management delivery using agile, waterfall and hybrid methodologies.
• Prior experience in complying with best practices, policies and procedures in a highly regulated and legislated environment.

Note:

The Assignment under this request will provisionally be “Hybrid”, working 7.25 hours per calendar day, sometime between 8:00-5:00 PM (excluding lunch breaks) Monday to Friday inclusive, unless otherwise identified. The OPS hybrid schedule is currently 3 days in the office and 2 days offsite. These conditions are subject to change based on operational requirements.

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