Project Manager/Leader - Senior (Jts-Cdt)

Courts Digital Transformation - Project Manager - Senior

The Courts Digital Transformation (CDT) initiative is a key modernization initiative for the Ministry of the Attorney General (MAG), Superior Court of Justice (SCJ) and Ontario Court of Justice (OCJ). CDT will replace legacy technology, increase standardization of processes, and achieve integration of systems between courts and business lines. CDT is centered around the procurement and implementation of an end-to-end digital justice solution to support e-filing, document management and sharing, case management, scheduling, a public portal for both the SCJ and the OCJ across all lines of business – Family, Criminal, Civil, Estates, Small Claims and Provincial Offences Act (POA). CDT will modernize the way that justice is delivered and administered in Ontario, by providing justice participants, including self-represented litigants and self-represented accused, the private bar, Crown counsel, broader public sector users, judiciary and court staff with accessible online options. CDT is a large-scale, complex modernization project that is expected to be implemented over a period of 10 years.

SCOPE:

• To provide integrated project management leadership and expertise on a large scale, highly complex, high profile and high-risk initiative that is enterprise wide. The role will be responsible for project management of workstreams, deliverables and milestones across multiple units.
• Project management in the preparation and implementation of long-term business, functional and
• To ensure accountability for the project’s centralized group of units and their successful full life cycle delivery. To ensure the project is delivered on time, effectively and efficiently.

technical capability roadmaps for both product and process evolution as a result of modernization projects.

• The integrated project manager is required to work across all units to drive cohesion within the CDT project, including key stakeholders to maintain an overarching, integrated and robust project plan.
• Provide and maintain a comprehensive project plan that considers and includes dependencies on other projects and initiatives across the Ministry and OPS. The project plan developed will be responsive to agile project delivery, while achieving day-to-day tracking of voluminous tasks, milestones, workstreams, complex risks and issues, while managing multiple intricate dependencies across a diverse, integrated project team whose resources are not directly reporting to a single entity.
• Deliver coordination and tracking of tasks, milestones, workstreams and complex risks and issues using modern and proven project management tools.
• Project Manager role to ensure tracking of activities and milestones specific to an IT vendor and their delivery of the digital justice solution.

DELIVERABLES:

• Preparation of weekly, bi-weekly, and ad-hoc project reporting to support the Ministry and Courts in briefing CDT Project Governance and presenting to internal and external stakeholders.
• Risk and issues management.
• Preparation and maintenance of a CDT Project Plan that aligns to other Ministry and OPS modernization initiatives currently underway.
• Preparation and maintenance of an integrated, detailed project plan to deliver a digital and business transformation for the Ministry of the Attorney General, Superior Court of Justice and Ontario Court of Justice.

CONTRACT:75 business days (opportunity for extension)

7.25 hours per day

Onsite

Requirements

MANDATORY REQUIREMENTS:

• Certified Project Manager
• At least 8 years Project Management experience in delivering complex digital/I&IT projects using agile, waterfall and hybrid methodologies

SKILLS AND KNOWLEDGE:

• Assist in the detailed evaluation and development of workplans to remove or mitigate project delays, specifically due to dependencies.
• Deliver high level options analysis and recommendations to management on workplans to ensure compliance to timelines and project goals;
• Able to comprehend business process and technology to lead and facilitate discussions and feedback to prepare a transformation roadmap;
• Ability to proactively identify potential risk events and issues before they occur so that proper mitigating strategies can be developed. Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
• Ability to develop visually appealing products that can depict short, medium, and long term project milestones and timelines.
• Technical, functional knowledge of project management tracking tools (i.e. MS project).
• Knowledge of Project Management, best practices, tools and organizational structures to support two-way communication with a large group of project partners.

CRITERIA:

Criteria 1 - Project Management and Leadership (40 Points)

• Knowledge of and ability to use project management software and methodologies in a dynamic environment.
• Demonstrate analytical, problem-solving and decision-making skills
• Ability to prepare and provide status reports, briefing notes, and visually appealing communication products for all levels of project governance, as well as stakeholder forums.
• Ability to manage the implementation activities and timelines associated with large, complex projects to coordinate I&IT, people and change management, and business process changes to support this large digital and business transformation.
• Ability to develop, manage and implement a large-scale digital/I&IT project supporting both the technology implementation and business process transformation using multi-faceted strategies and tools that are comprehensive and effective in accomplishing project goals, milestones and outcomes.
• Ability to work and integrate with cross competency teams including (but not limited to) business, IT, infrastructure, vendors and 3rd party applications
• Ability to create and maintain an integrated project plan that aligns with other Ministry modernization initiatives
• Ability to perform in a large, complex organization, leading a cross-functional and diverse team of managers and professional staff to deliver results on time.
• Demonstrated success leading a large-scale, complex digital and business transformation project, including working with executive and senior management to set objectives, secure consensus on approaches, execute delivery, and evaluate results.
• Ability to exercise appropriate strategies related to change management, during all stages of projects – concept, definition, planning, implementation and close-out.
• Ability to leverage existing project plan from Ministry and Vendor, and gather and develop emerging requirements in order to create and maintain a detailed project schedule and/or integrated plan across all CDT and partner areas. Detailed project schedule to include intersections and dependencies with other Ministry modernization initiatives not in scope for CDT but present an impact and dependency with/on CDT.

Criteria 2 - Risk and Issues Management (30 Points)

• Ability to manage and support incidents that pose risk to the organization and project, including reputational.
• Ability to communicate risk and recommendations for mitigating strategies and ownership to be endorsed through project governance which includes multiple levels of executive leadership.
• Demonstrate experience in identifying potential organizational and project risks in advance and developing plans with the support of collaborative partner representatives to develop plans to remove or mitigate those risks.
• Demonstrate appropriate discretion in escalating risks and issues to Senior Leadership.

Criteria 3 - Communications and Stakeholder Management (20 Points)

• Ability to lead and facilitate communications functions to connect a cross-functional and diverse range of partners, often with competing priorities, to deliver consistency in representation while driving consensus needed for delivery of project milestones on time.
• Demonstrate oral and written communication skills to conduct internal consultations, collaborate with senior management and various project leads, develop reports, proposals and associated communications regarding the project plan, risks and issues.
• Demonstrate proficiency with different computer applications (MS office suite, Adobe, online engagement tools), to develop presentations of the project plan, risk, issues and other documents or topics as required.
• Demonstrate presentation and reporting skills to provide reports, briefings, advice, strategies and recommendations.
• Demonstrate networking and consultation skills to develop and maintain effective partnerships with project leads, senior management, and other stakeholders.

Criteria 4 - Project Management Best Practices (10 Points)

• Prior experience in Project Management delivery using agile, waterfall and hybrid methodologies.
• Prior experience of quality assurance, demonstrated by the identification of standards and criteria to be set in each phase of the project life cycle for both the product and the process.
• Prior experience in making and meeting agreed to commitments with a constant eye for improvement.
• Prior experience in complying with best practices, policies and procedures in a highly regulated and legislated environment.

KNOWLEDGE TRANSFER:

Knowledge to be Transferred:

• Integrated project team membership and representation.
• Project specific Presentations, reports, status decks.
• Project Plans, Consultations and findings, project background documentation.

Knowledge to be Transferred to:

• Senior Project Management Consultant
• Transformation Consultant

Details of Transfer:

• 1:1 meetings / team meetings / documentation on SharePoint site, throughout the duration of the project life cycle etc.