Project Management Office Lead

Aversan Inc. (www.aversan.com) is a reputable Engineering Company that provides expertise in the Aerospace, Mission Critical, Defense industry and Government. We are currently seeking a qualified Project Management Lead to Oversee Program Management Office “PMO”, for our client based out of Ottawa, Ontario. (100% Remote)

Description Of Duties And Responsibilities

The key duties and responsibilities include, but are not limited to, the following:

• Identifying related issues and risks, in collaboration Enterprise Risk Management (ERM) team;
• Support Directors/Program Project Managers in overseeing the provision of all resources for the project (internal, vendor, other contractors, any other third party/seconded resources), ensure project resources align with statements of work including roll-on and roll-off, ensure clarity of roles and responsibilities, and track the status of resource usage against budgets.
• Support the coordination of all Payout Modernization communication, both internal and external, working closely with broader communications and Member/Stakeholder relations staff.
• Coordinate the governance process for Payout Modernization, prepare reporting for governing bodies (in collaboration with EPMO), and ensuring actions are captured, assigned, and tracked.
• Coordinate with senior program leadership for the review of and approval of all significant change requests, documenting the approvals and ensuring schedules, statements of work, and resourcing are adjusted accordingly.
• Support Directors/Program Project Managers in reviewing and maintaining all statements of work for all project activities and ensuring all project work-stream schedules reflect the agreed statements.
• Oversee the implementation of the integrated target operating model (TOM), and ensure appropriate transition plans are developed, readiness is assessed, and transition is managed across all effected parties.
• Develop and manage a periodic assessment of the quality of work and satisfaction with vendor and wider team performance, identifying issues and remedial actions, and coordinating actions to address issues.
• Support in preparing for and managing change associated with the Modernization initiative including:
• Build on the work done to date in maintaining and overseeing the Program Management Office “PMO”, This means ensuring processes, tools and templates are in place and followed to support the managing of program activities and deliverables over the life cycle of the program. This includes managing the overall program and ensuring each individual project workstream/component is managed using appropriate tools and discipline. Also includes managing overall project cost, schedule, and scope with controlled risk.
• Provide support to the procurement staff in the procurement and management of third-party and technical infrastructure support for the Payout Modernization initiative, including on-going support arrangements for Payout Modernization during and post-implementation.
• Providing input and related content to the Communications representatives on the project
• Assessing change readiness across all parts of the program and all areas impacted by Payout Modernization;
• Oversee and maintain the overall program delivery schedule by integrating with each individual work-stream schedule and clearly communicating timeframes, resourcing, dependencies, and critical paths to Program decision makers. Track and report status, identify issues and plans for addressing issues, and provide reporting at various levels of detail depending on the audience.
• Developing appropriate change interventions to support preparing and equipping management and staff to effectively deal with the changes they will be facing;
• Maintain and oversee program management framework using ‘agile’ practices for driving program deliverables.
• Maintain the Payout Modernization ‘case for proceeding’ and Payout Modernization Roadmap, up-dating as the program proceeds and ensuring alignment to the business drivers and vision across the organization.
• Manage and report on all program financials, including forecasts, reporting actuals, and explaining variances to budgets.
• Providing an integrated view, across all program streams, of change issues and related interventions, and advising on appropriate coordination.
• Monitoring attitudes and behaviors, and informing the project team and management on emerging change issues and advising on appropriate actions to take;
• Facilitate identifying, addressing, and de-escalating program risks and issues, assessing implications, and coordinating and tracking actions as required by all impacted parties.

Additional Resource Requirements

• Post-secondary degree/diploma in a related field
• PMP certification
• Certified Scrum Master would be considered an asset.
• Experience as an IT Project Manager