Project Coordinator Jobs

Adecco is currently hiring for a full-time Project Manager, to work a 1-year contract at a well-established integrated oil and natural gas company, in Calgary, AB. The Project Coordinator's primary role will be to work closely with the Project Manager, project team members and vendor resources, and synchronize all the operations involved in the successful running of the project. This involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

• Location: Calgary, AB | In-office
• Shifts: Monday to Friday | 40 hours/week
• Job type: Full-time | 1-Year Contract

Here's why you should apply:

• 4% vacation pay paid out on each weekly pay cheque
• Free access to our Aspire Academy for continuing professional education
• Medical and dental benefits once qualified
• Hires fast, pays weekly

Duties and Responsibilities:

• Assist in the execution of the project change management process including creating CR, gathering information from the working team, performing impact analysis on schedule, scope, and budget etc.
• Assist in maintaining the project RAID log (Risks, Actions, Issues and Decisions)
• Maintain, and update the ServiceNow PPM tool
• Manage team members' vacation schedules, setting up reminders and notifications
• Create and maintain various project trackers
• Collect project status, top risks and issues, and roll up to higher level status reporting
• Create and maintain resource plans and cost plans
• Assist in the document approval process including managing artifacts
• Perform monthly actuals reconciliation and update future months' forecast
• Organize, attend, and participate in various Project meetings as required, and take follow up on the meeting outcome
• Assist in vendor management including vendor engagement meeting setup, follow up on Project Statement of Work (PSOW) status, follow up on signatures, file signed documents, submit Approval for Position (AFP) requests etc.
• Build and maintain team Content Server workspace, SharePoint site, Microsoft Teams channel, postings, access management, maintain documentation library
• Assist in maintaining and monitoring Project plans/schedules
• Create and maintain a project team calendar of planned events
• Manage in-team communications including information posting, deadline reminders etc.
• Provide additional onboarding training sessions to new resources including building the training deck
• Ensure standards and requirements are met by adhering to templates and processes set by the CPMO governance team
• Engage with the project team to identify and define requirements, scope, and objectives
• Submit AFE/WO request form
• Draft and QA project documentation and perform quality checks on them
• Perform other financial activities and reporting as required
• Assist in project budget build (if required), using a bottom-up or top-down approach depending on scenarios and/or the requirements
• Monitor project schedules for variance against baselined milestones
• Assist in managing resource utilization on the project, including forecasting, resource leveraging etc
• Create and maintain Project Forecast Template

Requirements and Qualifications:

• A Bachelor's degree in a related field is required
• Must have experience and strength in managing complex business scenarios and dynamic stakeholder groups
• Planning and scheduling work experience is a must
• Should have previous experience creating, monitoring and project-tracking databases and spreadsheets
• Should have experience coordinating a diverse team of business and contractors through the project delivery lifecycle
• Must be legally eligible to work and reside in Canada
• Strong organization skills, critical thinking, and outstanding communication skills are all crucial to succeed in this role
• Experience using SharePoint or other document repository systems is required

Don't miss out on this Project Coordinator job opportunity in Calgary, AB. Apply now and an Adecco recruiter will reach out if you qualify!
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To find out more about Adecco Perks and how it can benefit you as an associate visit our page here: https://www.adecco.ca/en-ca/working-with-a-staffing-agency/adecco-perks/
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