Office Manager - Startup Role

Who are we?

We are a fast-growing automotive inspection marketplace based in Eastern Canada, Montreal. We launched the platform two years ago to connect inspection demanders (our customers) and suppliers (inspectors) everywhere in Canada. We work together with one goal: to become the #1 inspection platform in North America. We have just closed our pre-seed round 🚀

We have a people-based internal culture. That means harmony within the team and caring for our employees is vital. We are also looking for people who share the same values as Kiwiz (transparency, reliability, ambition). As one of the first ten employees, you will be fully involved in creating OUR company culture 🔥

We are looking for an Office Manager who :

• Is excited to join a startup adventure within a small and ambitious team that recognizes good work
• Shares the same core values as Kiwiz (transparency, reliability, ambition)

THE POSITION

As an Executive Assistant, your role will involve the following:

• Managing various recurring and non-recurring tasks in administration and marketing.
• Supporting executives.
• Handling confidential matters with the utmost care and discretion.

In a few words, you'll be the founders' right-hand man-woman.

This job is for you if you love:

• To feel a sense of accomplishment for completing many various at the end of the day
• Short-term mandates
• To keep people organized

What will you do

Administrative

• Assist the executives with accountability (help our accountant with bookkeeping etc.), HR (payroll, recruitment, online job posting), customer billing, new employee onboarding, and filling grants.
• Filling out forms (grants, shreds, etc.)
• Organize team buildings

Other temporary missions

• Website translations
• Other assignments as needed
• Website editings
• Assist the Customer Service Representative when needed
• Team building organization
• Social media postings

What this job offers

• See a small structure grow fast
• Many opportunities for advancement within a fast-growing company
• Agile and startup work environment
• Flexible working policy: you start and quit at the time you want
• Entrepreneurial spirit; be one of the first ten employees
• A people-based internal culture

PROFILE WANTED

Requirements

• Rigorousness, organization, reliability, thoroughness
• Strong problem-solving skills with the ability to identify alternative solutions
• Excellent verbal and written communication skills (French and English). Ability to accurately translate documents. French: good capacity. English: excellent capacity.
• Ability to work in a team environment, to be positive and professional
• Ability to meet tight deadlines
• Ability to work simultaneously on several projects.
• Exceptional time management and organizational skills with acute attention to detail
• Bachelor degree

Additional requirements

• Experience in a similar role
• Basic notions in Marketing
• Experience with marketing tools (Canva, WordPress, copywriting)

TERMS AND CONDITIONS

• Work days: Monday to Friday, 40 hours a week.
• Job type: Full-time and permanent.
• Flexible working policy.
• Annual Salary (full-time): $50,000 - $60,000, depending on your skills and experiences.
• Hybrid (at the office and remote)
• Ability to come at least two days per week to the offices in Montreal.
• Three weeks of vacation.

Hope to see you as a candidate 😊