Office Manager Jobs

Who We Are:

Food Cycle Science (FCS) Corporation designs, sells, and distributes food waste management solutions that aim to tackle the ever-growing problem of food waste. We are revolutionizing food waste management by offering unique products and innovative solutions that create sustainable practices and convert everyday food scraps into nutrient-rich, garden-ready fertilizers for households, businesses, and municipalities. We promote an environmentally sustainable life cycle, reducing landfill GHG emissions and reducing the exorbitant cost of food waste management.

We are in a new and emerging sector that is fast-paced and evolving each day. Food Cycle Science is an industry pioneer and thought leader when it comes to food waste management with products and solutions offered in over 30 countries globally. You can work with our great team members and help change the way the world thinks about food waste.

As a small, diverse, and agile team, we’re a young and passionate entrepreneurial company that has only just begun to make its mark. We are looking for an Office Manager to manage and support the daily operations at FCS. Please visit www.foodcycler.com for more information on our product offerings and we humbly yet proudly offer you to hear more about us through our latest awards:

2021/2022 Awards:

• Finalist status from the Impact Canada Food Waste Reduction Challenge (project reducing food waste in northern, rural, remote, and Indigenous communities)
• Deloitte Fast 500 North America = #195
• Globe and Mail’s Top Growing Companies in Canada 2022 = #137
• Deloitte Fats 500 North America 2022 = #383
• Deloitte Fast 50 Canada 2021 = #8 Clean Technology
• Globe and Mail’s Top Growing Companies in Canada 2021 = #81
• Top 10 Ottawa’s Fastest Growing Companies 2022 (#6)
• Deloitte Fast 50 Canada 2022 = #9 Clean Technology

What You Will Do:

Reporting to the Controller, the Office Manager is responsible for overseeing all day-to-day operations within the FCS office. As the first point of contact for those entering the office, the incumbent will utilize their superior customer service and organization skills to represent Food Cycle Science Corporation in a professional and competent manner. Some of the core duties include greeting visitors, ensuring that the office is organized and presentable at all times, making office supply arrangements, and providing general administrative support to the employees.

Key Responsibilities:

• Greet and welcome guests (ex. Investors, customers, job applicants, etc.) and provide them with general support.
• Assist with the coordination of meetings for the executive team.
• Coordinate with Finance Assistant to order any IT-related office equipment.
• Maintain a professional and presentable office condition and arrange any necessary repairs.
• Other duties as assigned.
• Answering phone calls and directing them to the appropriate personnel.
• Be the point person for maintenance, mailing, infrequent light shipping, equipment (kitchen and cleaning), bills, and errands.
• Collaborate with HR to plan in-house or off-site activities, like lunches, parties, and celebrations.
• Ensure office lease, office vendors, service providers and cleaning contract is fulfilled in terms of frequency and quality of service.
• Assist and organize company meetings/lunches.
• Coordinate with HR to provide input, draft, and ensure compliance to office policies and procedures.
• Liaise with facility management vendors, including cleaning and security services.
• Organize the office layout, order and manage office supplies.
• Basic data entry in QuickBooks using reports through Shopify portal.

What We Are Looking For:

As a successful candidate, you are known for using your assertiveness to communicate office rules and enforce them in a professional and pleasant manner. You have excellent organization and time management skills, which promotes your abilities to multitask efficiently and prioritize requests. Additionally, using your approachable and personable personality, you take pride in providing an exceptional office experience to all staff and stakeholders at FCS. You are a continuous learner that supports best practices and continuous improvement (note: this will be crucial as we incorporate a new ERP system).

You likely have:

• A minimum of 2 years of experience working in office management, administrative support, or as a receptionist. Related experience will also be considered
• Knowledge of office management responsibilities, systems, and procedures
• Excellent communication skills (verbal/written) and interpersonal relationship skills with strong writing abilities
• Proven problem-solving ability and ability to predict issues that may need resolution/follow-up actions and the judgment/courage/business acumen to try new things without worrying about failing
• Strong technology proficiency with Office 365 (e.g., Word/PowerPoint/Excel) and Virtual meeting event software such as Teams/Zoom
• A high school diploma

We Would Consider it an Asset if you have:

• Experience working in a growing and entrepreneurial environment
• Education that is specific to an Administrative Assistant or Receptionist

What We Have to Offer You:

• Regular social and team-building get-togethers for all team members
• Group RRSP Plan
• Competitive benefits package
• A FoodCycler unit for your own kitchen
• Central Ottawa office (Westboro) location, (5 days per week in the office)
• Regular Town Hall meetings with our Chief Executive Officer (CEO)
• December holiday shutdown
• Competitive base salary
• Flexible vacation

To Apply:

Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you.

Please submit your cover letter and résumé to our online portal by late June, 2023. We know that fit for a role goes both ways, so feel free to email us in advance of applying and we can set up a time for a call. Please note that all applications will be acknowledged, but only those selected for an interview will be contacted. Compensation will be market competitive and will be dependent on your qualifications and experience. This posting will remain active on our website until our search process is complete.

The Food Cycle Science Corporation is committed to providing an inclusive, barrier-free recruitment and selection process. Please contact us in confidence at [email protected] and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation(s) will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.