Office Manager Jobs

We invite you to apply to work with our team at Huron Alloys - a company that is locally owned (since 1983) by a local couple who work hard to cultivate a forward thinking, accomplished, fun and positive work envoironment at a growing company.

Position: Office Manager

Reports to: General Manager

Job Summary

The Office Manager supports company operations by maintaining office systems, company policies and procedures, ISO standards and managing the Office Administrator.

Major Duties and Responsibilities

The office manager is responsible for overseeing the accounting function within the company. This includes accounts payable/receivable, monthly bank filings, bank reconciliation, payroll (ROE’s, T4’s), invoicing. Acting as a financial control point by reconciling appropriate GL’s.

Assists with the company’s ISO program by performing audits and looking for opportunities for improvement, advising on changes and innovation by following up and managing NCR’s both internal and external. As well as, assisting in the areas of quality control by managing ISO certificates, CRN’s and MSDS’s.

As a manager, this position is responsible for carrying out staff appraisals, managing performance and disciplining staff for their direct reports. Ensure that work is delegated to the appropriate staff; ensuring their workload and their staffs’ workload is manageable and the work is meeting the company’s expectation. Staff training and development will also be a focus.

Is responsible for documentation as it relates to the importing of goods and dealing with our customs broker to ensure a smooth receiving process.

Is responsible for the processing of product receipts, invoicing and payroll. Will be asked to enter purchase orders from time to time.

Develop, implement, maintain and manage the company procedures to ensure they are being followed and develop if there is a gap as it relates to the finance function of the company.

In charge of document management both paper and electronic ensuring filing meets regulatory requirements and is organized.

Would act as sales support only during peak/heavy volume periods once all sales people are at capacity.

Assist in the preparation of AP cheques and related duties such as bill payments, wire transfers etc.

Assist with inventory adjustments and related inventory tasks.

Acts as a resource to other staff with computer systems, filing systems etc.

Other duties as assigned.

Qualifications

• Strong organization and time management skills
• A minimum of 3 years’ experience working in an office setting performing administrative duties.
• Strong proficiency with computers (MS Office – Excel, Word, Outlook)
• Sound judgment and problem-solving skills
• Strong interpersonal and oral and written communication
• College diploma in a business/office admin program or an equivalent amount of experience.

Job Type: Full-time

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Dental care
• Paid time off
• Casual dress
• Extended health care
• RRSP match
• Company events
• On-site parking
• Vision care
• Disability insurance
• Life insurance

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate: Sarnia, ON N7T 7H3: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Language:

• Work Location: In person
• English (preferred)

COMPANY PROFILE

For almost 40 years Huron Alloys has been a locally owned and operated business servicing customers across Canada in the business of distribution of Stainless Steel, Aluminum, Nickel and Exotic Alloy materials.