Office Manager Jobs

Office Manager

POSITION SUMMARY

The Office Manager will be responsible to perform general accounting functions, accounts receivable and for overseeing the daily administrative operations, maintaining office efficiency, generating daily KPI reports and offering additional support to the sales and marketing team. In order to be successful in this role, you will need to have an understanding of our sales process and strong attention to detail and demonstrate superb interpersonal skills.

ABOUT BUSINESS EXCHANGE

Our mission is to generate volumes of high quality leads for business brokers, franchisors and commercial realtors in order to help our clients sell more, faster and for the highest price. We work in Canada and the US generating leads through live events, our website, app and email marketing.

Our core values are the backbone of our business and guide our hiring process: We believe our customer’s success is our success, we take ownership and responsibility, we are creative and innovative, we strive to be the best at what we do while acting with integrity and trustworthiness. Our team is respectful and makes for exceptional team-mates while focusing on results. This company operates in Canada and the US and is growing by the day.

OBJECTIVES

• Greet and welcome guests (ex. customers, job applicants, etc.) and provide them with general support.
• Input, draft, and ensure compliance to office policies and procedures.
• Basic data entry in QuickBooks including invoicing, recording payments, bank deposits and reconciling.
• Other duties as assigned.
• Assist with the coordination of meetings for the team.
• Maintain a professional and presentable office condition.
• Assist in ordering of any IT-related office equipment.
• Ensure payments & collection of accounts are up to date, including monitoring accounts receivable report & following up with customers or vendors for payment;
• Organize the office layout, order and manage office supplies.
• Plan in-house or off-site activities, like lunches, parties, and celebrations.
• Ensure office vendors and service provider’s contracts are fulfilled in terms of frequency and quality of service.
• Answering phone calls and directing them to the appropriate personnel.
• Be the point person for maintenance, mailing, infrequent light shipping, equipment (kitchen and cleaning), bills, and errands.
• Assist and organize company meetings/lunches.

COMPETENCIES

• Excellent communication skills, both verbal and written
• A minimum of 2 years of experience working in office management, administrative support, or as a receptionist.
• Humble, hardworking and someone who interfaces well with all level of employees with integrity
• Exceptional problem solving skills with excellent attention to detail
• Assist with travel & event arrangements for both individuals and groups
• Detail orientation with a bias for action
• Ensure payments & collection of accounts are up to date, including monitoring accounts receivable report & following up with customers or vendors for payment;
• A self starter; you love owning projects end to end
• To regularly report & communicate KPIs (key performance indicators) status to stakeholders.
• Education that is specific to a Bookkeeper, Administrative Assistant or Receptionist
• Strong interpersonal relationship skills
• Proven problem-solving ability and ability to predict issues that may need resolution/follow-up actions and the judgment/courage/business acumen to try new things without worrying about failing
• Knowledge of office management responsibilities, systems, and procedures
• Strong technology proficiency with Quickbooks, CRMs, Office 365 (ie., Word/PowerPoint/Excel) and Virtual meeting event software such as Zoom

EDUCATION AND EXPERIENCE

• A minimum of 2 years of experience working in office management, administrative support, or as a receptionist.
• Education that is specific to a Bookkeeper, Administrative Assistant or Receptionist

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Business Exchange recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to [email protected]. Already a Business Exchange candidate? Please connect directly with your recruiter to discuss this opportunity.

$36,000/yr - $50,000/yr + Benefit Plan

Exact compensation may vary based on skills and experience.