Office Administrator Jobs

Located in

Hamilton, ON

Salary: $20.00-22.00 /hr

Our client has been providing great employment opportunities for over 12 years with us in different fields and is now looking for an Office Administrator! They are a family owned company and recognized global leader in the metal recycling industry and looking for a candidate that is detail-oriented and organized to join their growing team.

Available Shifts: Monday to Friday Day Shift

Wage: $20.00 - $22.00 per hour

• Maintain financial records, expense reports, invoices and reconcile accounts as necessary
• Handle administrative correspondence, including mail, and phone calls
• Manage document flow, including filing, tracking, and archiving project-related documents.
• Submission of purchase orders, invoice receival, and payment requests, and coordinate with the accounting department
• Assist the engineering director in his responsibilities as assigned
• Assist in preparing project-related correspondence, reports, and presentations.
• Serve as a central point of contact for internal and external stakeholders, including project teams, clients, subcontractors, and suppliers.
• Ensure accurate and up-to-date records of contracts, permits, drawings, specifications, and other project documents.
• Responsible for the department administration tasks and document control
• Assist project teams in retrieving and accessing relevant documents when required.
• Maintain office supplies, equipment, and inventory
• Document Control and Record Keeping; maintain document control procedures for construction projects.
• Support the Director in preparing financial reports and summaries also contact Accounting
• Coordinate meetings, conferences, and assist in documenting meeting minutes.

Are you Qualified?

• Excellent verbal and written communication and interpersonal skills
• Knowledge of construction processes, terminology, and documentation is beneficial
• Strong organizational and multitasking skills with attention to detail
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
• Must have experience working with Construction management, or a related field (equivalent experience may be considered)
• Previous experience as a Project Administrator/Assistant or in a similar administrative role, preferably in the construction industry

Job Types: Full-time, Permanent

Salary: $20.00-$22.00 per hour

Benefits

• On-site parking
• Profit sharing
• Company pension

Schedule

• Morning shift
• Monday to Friday
• 8 hour shift
• Day shift

Work Location: In person