Jr. Administrative Assistant / Full-Time (Remote)

Seeking a person who has a passion for creativity and a strong command of verbal and written skills. Someone with high energy, can handle multiple tasks, is innovative and a self starter. Our team is dedicated to serving our clients and community at the highest level of excellence. We strive to create an experience where clients become family and feel fully supported, while creating future relationships and referral based repeat business. Furthermore, we continuously invest in building and strengthening these relationships for the long haul. Flexible- 30 hours per week.

Qualifications and Skills

• Creative written and oral communication
• Proficiency with Google Drive/Computers/Technology
• Multi-tasking is a large part of this position
• Positive, energetic, resourceful, solutions oriented.
• Highly organized
• Strong technology aptitude to work across a large number of platforms
• No real estate experience required - But it is a bonus

Key Responsibilities and Duties

• Update the status of listings in Paragon as requested by Agent.
• Monitor Agent emails as needed, deleting junk mail and archiving transaction emails.
• Manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up.
• Update listings and their marketing materials with any changes (ex: price reductions).
• Perform general administrative duties such as answering phones, filing, copying, scanning, scheduling meetings, ordering supplies, and other tasks as needed.
• Assist Agents with special event planning (client parties, community events, etc). Take the lead with ideas to implement and coordinate events.
• Respond to customer needs with urgency and attentiveness.
• Programs to be utilized: Monday.com, Canva, MailChimp, WordPress, Evite, Microsoft Word/Excel/Publisher, Skyslope/DigiSign, Paragon, CRS Data, Instanet/AuthentiSign, DocuSign, Gmail, Google Drive, Facebook/Instagram
• Oversee all aspects of the administration of the agent's business
• Send documents for electronic signature when requested (via AuthentiSign, or DigiSign).
• Update Agent's CRM software (Buffini ReferralMaker)
• Be a self-starter with strong organizational skills, an acute attention to detail, and the ability to efficiently manage the completion of several tasks and projects with high-level direction while maintaining confidentiality with sensitive materials.
• Notify transaction participants when a deadline is approaching
• Assist agents with preparation of new listings, including drafting of paperwork, collecting pertinent property information, scheduling photographers as needed, organizing listing documents and reviewing them for quality, accuracy, and completeness.
• Design marketing materials in Canva (agent newsletters, pop-by tags, client party postcards, greeting cards, etc).
• Market new listings using a variety of print and digital resources, including, but not limited to: property flyers, postcards, social media advertising.
• Compliance review on all contracts (listings and buyers).
• Schedule showings for Agents as requested.

Benefits:

• Paid time off
• Flexible schedule
• Health insurance