Documents Control Coordinator Jobs

TI Corp is Crown Corporation that has a mandate to deliver $13.3 Billion in major infrastructure on behalf of the Ministry of Transportation and Infrastructure. TI Corp is currently delivering the Pattullo Bridge Replacement Project, the Broadway Subway Project, the Kicking Horse Canyon Project – Phase 4, the Fraser River Tunnel Project and the Steveston Interchange Project (components of the Highway 99 Tunnel Program), the Collections and Research Building Project (a component of the Royal BC Museum Modernization Project), and the Surrey Langley Skytrain Project.

Overview

We are currently seeking enthusiastic Document Control Coordinators to coordinate the development of document management systems and administer the management and disposition of all project information in accordance with established policies, procedures, and best practices.

Key Accountabilities

• Designs and implements systems to establish document management best practices across the project.
• Maintains a current awareness of document handling techniques and adheres to the Document Control Requirements.
• Tracks, researches, collates, and prepares documents in response to legal challenges, audits and reviews, and Freedom of Information requests.
• Maintains a working knowledge of the BC Public Service ARCS/ORCS system and the Freedom of Information and Protection of Privacy Act.
• Assists in the preparation and issuing of maintenance and turnover documentation.
• Maintains the hard-copy filing system and ensures that electronic copies of all documentation are stored in the designated document management system.
• Coordinates with IT resources to ensure all document management systems and tools are identified, deployed, and maintained.
• Develops and implements detailed work instructions to support the approved procedures and supervise/guide the day-to-day activities of document management staff.
• Administers and controls the lifecycle management and disposition of all project recorded information.
• Identifies document control issues and recommend further improvements.
• Establishes and deploys work processes and procedures related to major project contract submittals, documentation, and correspondence.
• Implements document management policies and procedures in line with TI Corp’s guidelines.
• Assists to standardize and maintain information metadata profiles and ensures all project staff are following the process.

Qualifications

• Certificate in document management/records and information management, and experience in a document control role managing documents for major capital projects using electronic document management system software such as OpenText, SharePoint or Aconex or, an equivalent combination of education and experience.

Preference may be given to applicants with the following experience:

• Using EDMRS – Electronic Database Records Management Systems (e.g. TRIM).
• Interpreting and applying legislation and policy related to records management (e.g. Information Management Act);
• Using the Administrative Records Classification System (ARCS) and/or the Operational Records Classification System (ORCS) of BC Public Service;
• Interpreting and applying the provincial Freedom of Information and Protection of Privacy Act;

NOTE:

You must be eligible to permanently work in Canada.