Document Controller Jobs

We are currently recruiting for a Document Controller position with our enterprise client for a full time contract position:

Title - Document Controller

Duration: – 6 months

No travel required

Timings: Day shift 8-5

Job description:

The Associate - Document Controller (ADC) reports to a Lead Document Management Specialist. The ADC is responsible to implement Document Management following internal process on a project level. He/She manages project documentation deliverables by providing comprehensive document control and management system. He/She owns and maintains the project’s Master Document List which is the governing instrument for the process. The ADC is accountable for his/her own work related to the quality management of documents on the project and for supporting the team in making schedule deadlines.

Roles and responsibilities:

Document management process

• Use established procedures to define or to resolve issues related Document Management process definition and deployment on a project.

• Work in collaboration with PED and/or Lead Document Management Specialist to resolves issues outside of procedures' scope.

• Prepare the Project Document Control Procedure related to the Document Management on the project

• Ensure a complete knowledge of all Document management procedures and that they are adhered by involved parties (participating units, subcontractors)

• Follow-up the project documentation deliverables

• Organize ROE on Document Management according to project process together with Lead Document Management Specialist

• Ensure consistency and high quality within the project documentation

Document management system

• Conduct Documentation Management System training to new users

• Provide functional assistance to project team

• Create all necessary drawing lists/ document lists

• Manage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management System

Client/partner interface

• Support PED to liaise with customers and partners to follow-up the project documentation deliverables

• Submit documents to customer

• Track customer comments and answers, along with document resubmission

• Manage customer return status of project documentation within the Document Management System

• Prepare transmittal with defined deliverables list & submission dates

• Record all necessary document receipts

Final documentation

• Provide all necessary assistance to the Site management for documents used during the construction phase.

• Record mark-up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit

• Record final documentation for the project

• Support collation, storage and archiving of all project manuals with O&M Coordinator

• Archive all project documents at the end of the project in electronic and paper form if required

Monitoring & reporting

• Proactively monitor and maintain the document deliverables list with the guidance of the Project Director

• Produce weekly and monthly reports and statistics to inform the project team of the status of the documentation

EHS

• Execute with zero accident and without damage to the environment

• Ensure compliance with local regulations and policy

Basic skills & desired properties:

• Most suitable candidates will possess an Bachelor’s degree in Documentation or in Engineering, or equivalent experience

• English language proficiency advanced

• Experience of direct contact with customers and subcontractors’ representatives

• Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms. Knowledge of substation design a bonus.

• Working knowledge of the following software:

• Microsoft Office package (Excel, Outlook, Word)

• CAD basic level-AUTOCAD or Microstation

• Adobe Acrobat Professional or BlueBeam

• Knowledge of Documentation Management System tool is a plus

• Quality oriented, Structured, and organized

• Strong Communication skills within project team members and management

• Disciplined approach

• Time management skills

• Proven analytical and organizational skills