Contracts Clerk (Temporary) - Victoria - 2023.153

We are proud to be selected as one of once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Visit our page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role

As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Resolving transactions that are not in compliance, referring complex transactions to the supervisor
• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
• Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority in accordance with CLBC policy and procedure
• Preparing, administering and monitoring contracts for the delivery of CLBC supported services and funding in accordance with current legislation, contract specifications, and agency policy and procedures within a regional area.
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances

This is the role for you if you are an administrative professional that:

• Has strong organizational and time management skills
• Enjoys working collaboratively
• Has excellent attention to detail
• Has excellent listening skills
• Is able to manage several concurrent tasks
• Is able to clearly communicate to a wide range of individuals

Qualifications

• Typing speed of 50WPM
• Strong MS Word and MS Excel skills
• Preference may be given to candidates with experience processing contracts
• Grade twelve diploma or equivalent education
• A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)

Hybrid work Combines on-site office work with flexibility to work from home once a week within BC after passing a 6 month probationary period.

Additional Info

Team: South Vancouver Island, Local 4

Status/Term: Auxiliary. Anticipated 70 hours bi-weekly to March 31, 2024

Classification/Salary: Clerk R11 - Position starts at $25.28 per hour

The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination.

Closing date June 16, 2023

Apply now! Submit an online application to the attention of Jaimie Willows. Applications received by other means will not be considered.

Successful applicants are subject to a Criminal Record Check.

An eligibility list for internal candidates may be established.

CLBC is committed to hiring based on merit with a focus on fostering diversity of thought. We welcome candidates who have demonstrated a commitment to equity, diversity and inclusion, and encourage applications from equity-seeking groups such as women, persons with diverse ethnic, racial or Indigenous backgrounds, gender identity and sexual orientation, and persons with a disability. However, all qualified candidates are encouraged to apply.

Community Living BC https://communitylivingbc.prevueaps.ca