Invoicing Clerk (Entry-Level) Jobs

JOB SUMMARY

An Invoicing Clerk plays a crucial role in ensuring accurate and timely processing of invoices and related paperwork. Your primary responsibilities will involve collaborating with various departments to gather information, resolving discrepancies, and performing administrative tasks to support our invoicing process.

ABOUT YOU

• An inclusive, respectful, and kind attitude towards team members no matter their culture, race, or gender
• A motivated, 'go-getter' attitude, ready to take on whatever hurdles may arise during the day
• Has a ‘can do’ mentality. Each problem is an opportunity to find a solution
• Thrives in a fast-paced environment with an evolving company
• Filled with passion for our local food eco system and want to help drive change
• Flourishes in constant change and a 'problem solving' environment. We are a solutions focused team
• Someone who is detail-oriented and appreciates going the extra mile to complete the task at hand
• Open to learning, coaching, and growing within the company
• Committed to the vision and fundamental values of the company
• A loyal brand advocate at work and in life

ROLE RESPONSIBILITIES

Invoicing and Paperwork Preparation:

• Prepare and process a high volume of invoices (130-200 per day) accurately and efficiently
• Ensure all required documentation is complete and attached to invoices for proper record-keeping

Cross-Departmental Collaboration:

• Work closely with the sales, finance, and customer service teams to gather necessary information for invoicing
• Coordinate with relevant departments to resolve any discrepancies or issues related to invoices, such as incorrect pricing or billing errors

Freight and Shipping Coordination:

• Call and schedule freight shipments to ensure timely delivery of goods
• Match freight invoices to corresponding shipments for accuracy and completeness

Billing and Communication:

• Process credit requests and bank receipts, ensuring proper documentation and compliance with company policies
• Handle incoming phone calls and respond to emails related to invoicing inquiries and concerns

Document Management:

• Check, match, and file pick tickets and invoices for efficient record-keeping and easy retrieval

Duplicate Charge Verification:

• Thoroughly check and remove any duplicate fuel charges to prevent billing errors

Inventory Support:

• Assist in quarterly physical inventory counts to maintain accurate inventory records

Additional Responsibilities:

• Perform other duties as assigned by the supervisor or management to contribute to the smooth operation of the invoicing department

ROLE QUALIFICATIONS

• Effective communication skills to collaborate with different departments and respond to inquiries professionally
• Strong attention to detail and accuracy in data entry and paperwork handling
• Ability to handle multiple tasks and prioritize workload effectively
• Proficient computer skills, including experience with invoicing software and Microsoft Office applications (Excel, Word, Outlook)
• Excellent organizational and time management abilities to meet daily deadlines
• High school diploma or equivalent qualification
• Previous experience in a clerical or administrative role is a plus but not required

WHAT WE OFFER

• An inclusive and safe work environment
• We are a fast paced, evolving business looking for individuals to grow with us. There will be many opportunities for career advancements
• Competitive benefits and a compensation structure that meet and exceed market demands. This role includes bonus potential
• An optional RRSP plan
• A deep-rooted belief that we are as passionate about personal time as we are about our work hours
• Extended health benefits for the chosen candidate and family members
• Due to the sometimes-demanding schedule we offset this with an upbeat, fun team. Cool employee appreciation events, staff discounts, fun swag, and more. We want you to be proud of what you do and where you work

Job Types: Full-time, Permanent

Salary: $18.00-$22.00 per hour

Benefits:

• Company events
• Paid time off
• RRSP match
• Dental care
• Extended health care
• Disability insurance
• Store discount
• Employee assistance program
• On-site parking
• Vision care
• Life insurance
• Casual dress

Schedule:

• No weekends
• Monday to Friday
• Overtime
• Morning shift

Supplemental pay types:

• Overtime pay

Application question(s):

• What is your salary expectation (per hour)?

Experience:

• High volume data entry: 1 year (preferred)
• High volume invoicing: 1 year (preferred)

Licence/Certification:

• Class 5 License and a vehicle for transportation (required)

Work Location: In person