Invoicing And Ar Coordinator

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

PRIMARY RESPONSIBILITIES

This position is the subject matter expert in invoicing and Account Receivable (AR) related functions providing oversight, support and training for the invoicing team, ensuring accurate and timely invoice issuance and payment application. Must be capable of multi-tasking to meet the operational needs of working with multiple managers and assignments simultaneously.

Specific Responsibilities

• Oversees invoice issuance for all Geochemistry sites across Canada
• Prints final invoices and distributes to clients’ accounts payable contacts
• Arranges travel and accommodation reservations as required
• Provides detailed investigation of each credit memo for root cause analysis and prevention from repeating in future
• Controls and reports all Canadian Geochemistry invoicing activities including review prior to release to clients ensuring 100% billing accuracy
• Ensures the cost string of each transaction is accurate
• Supports monthly spot audit by providing back-up supporting documents to internal auditor
• Provides adequate training to others when delegated
• Instigates and oversees continuous improvement projects for the department
• Arranges luncheons, meetings and client functions, and co-ordinates attendees
• Answers to clients’ inquiries and resolves any invoicing discrepancies
• Maintains electronic document storage including scanning and sending copies to head office
• Collaborates with Site Operation Managers for on-time submission of Inter-Branch Debit notes
• Generates monthly aging report and distributes customer statements
• Is familiar with location of all Quality System information and standard operating procedures and provides materials to personnel in training
• Supports with Switchboard duties (at some locations)
• Generates, edits, proofreads and finalizes invoices using accounting software (BOSS) and Laboratory Information Management System (LIMS)
• Is the subject matter expert in activities relating to invoicing and payment application, providing training and guidance to the invoicing team on related matters
• Assists in creating a team approach and spirit whenever practical, using available technical resources of knowledge and experience
• Assists with organizing team building events
• Issues credit memos as required for approval by Site Operations Manager and the Director of Finance for credit memo’s greater than $5000
• Promotes the capabilities, facilities, personnel and experience of SGS Canada
• Provides mutual back-up support to other administrative staff as required
• Organizes and submits monthly AR accruals, internal revenue transfer and General Ledger reclassifications
• Follows all required accounting principles and rules as define by the SGS Finance department
• May be assigned special or ad hoc projects, periodically
• Provides invoice detail to Head Office AR to resolve unapplied payments including credit card payment reconciliation
• Ensures all pass-through expenditures are captured for charge-back to client prior to month-end and invoicing
• Opens and reviews CAPA’s as necessary and signs off on related reports and corrective actions
• Ensures a 24-48-hour TAT on all invoices
• Ensures full compliance with the companies Health and Safety, Code of Integrity, and Professional Conduct policies

Qualifications

PROFILE

• Excellent business service consulting skills.
• A minimum of a high school diploma (or equivalent) is required.
• Knowledge of Oracle BOSS application is an asset.
• Post-Secondary education in a Business-related field is an asset.
• Minimum of 3 years’ experience in invoicing and accounts receivable in laboratory setting.

Required Skills

• Works well under pressure.
• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).
• Travel to other SGS locations or client locations may be required from time to time.
• Extended hours may be required from time to time.
• Proven time management skills and a strong attention to detail.
• Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others & independently.
• Must have strong working knowledge of accounting principles.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
• Proven ability to manage and coordinate multiple activities in a fast-paced, highly professional environment.

Additional Information

SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

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