Sub Contracts Specialist Jobs

The Subcontracts Specialist I is part of a team focused on the management of subcontracts to support new vessel construction. The role is focused on the subcontracting activities leading up to award which includes the management of the entire bid process, proposal analysis, the formation of the subcontract and all the activities associated with the post award administration of the subcontracts. The role requires the coordination of negotiations of standard subcontract business terms and conditions, ongoing administration of subcontract elements including milestones, deliverables, issues, action items and payments.

What you'll do

Bid Process Management:

• Conducting bid opening ceremonies and managing bid clarification meetings.
• Issuing letters of regret to unsuccessful suppliers.
• Coordinating technical evaluations and conducting commercial evaluations, coordinating negotiations and managing recommendation for award.
• Supervising and maintaining the integrity of the bid process; coordinating questions and answers and issue relevant addendums if required.
• Preparing and issuing the Subcontracts for execution.
• Reviewing subcontract terms and conditions and considering and recommending special terms and conditions as required.
• Managing the prequalification and selection of bidders.
• Preparing and issuing Request for Proposal documents by preparing the commercial content and obtaining the technical content.
• Preparing and issuing Recommendation to Proceed and seek approval.
• Meeting scheduled milestones from the RFP thru Award.

Subcontract Management:

• Administrating contracts in accordance with general requirements of contractual terms and conditions.
• Performing subcontract close-out.
• Developing, processing and implementing contractual documents and change orders in a timely manner.
• Expediting deliverables to ensure on time receipt of deliverables (Data and Equipment).
• Administering supplier claims.
• Maintaining various registers and as per project specific instructions.
• Ensuring deliverables and inputs from all stakeholders.
• Monitoring and reporting on supplier’s progress and conduct progress meetings.
• Managing and controlling changes relating to cost and schedule.
• Managing performance of suppliers.
• Approving milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.

What you'll bring

• Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
• A diploma or bachelor’s degree in Engineering, Business, Science, Finance or Law.
• Advanced procurement skills and ability to effectively administer at least six (6) subcontracts following award, including the negotiation of change orders, minimizing exposure to claims and pro-actively mitigating risks
• Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million-dollar subcontracts
• A minimum of 3 years’ experience in procurement or contract administration, preferably in the shipbuilding industry.
• Experience in a project environment on capital projects.