Construction Office Coordinator Jobs

Our client, Trizack Construction, is seeking a Construction Office Coordinator to join the team! You will provide support to the owner, accounting department, and Project Managers, to deliver projects, document plans, and resource costs for construction projects and other related business and office administration.

Responsibilities:

• Tracking and reporting staff hours via QuickBooks Time Sheets and Simply Accounting
• Additional assignments per manager’s direction
• Manage external mailing services (fed-Ex, UPS, USPS, etc);
• Review, Record and Process Purchase Orders, Invoices, in conjunction with the accounting department
• Oversees rental, payment, and access to onsite storage units and construction equipment.
• Documenting and analysing budgeted labour and materials costs against actual costs
• Sourcing and ordering project materials, and office supplies, and managing inventory.
• Generates documents, such as letters, memos, spreadsheets and presentations.
• Generates or distributes ad hoc reports using various business systems and databases
• Ongoing collaboration with and reporting to the customer or their representatives
• Performs basic administrative duties: scanning and electronic filing; word processing and data entry
• Manages records and files such as contractual agreements, and change orders, relating to construction, redevelopment, and renovation projects and other business functions
• Tracking and coordinating vehicle maintenance
• Coordinates and prepares the documentation for the planning and development of the project scope, procedure, budget and overall project schedules.

Qualifications:

• Competent-user level of current MS Office package,(Word, Excel, Outlook, PowerPoint), the Mac Productivity (Pages, Numbers, and Keynote) and/or Google Office (Docs, Sheets, Slides)
• Previous construction project administration experience is desirable.
• Excellent project coordination skills to support multiple small to mid-sized projects
• 2 years experience role in a similar role
• Confident communicator with the level of engagement necessary to influence internal and external construction and business unit leaders
• Demonstrated ability to respond swiftly and appropriately to changing demands in a fast-paced environment and be a proactive problem solver.
• A demonstrated ability to work cooperatively with others.
• Experience with Simply Accounting and Quickbooks Timesheets