Building Permit Coordinator (Cupe 52.23) (Pft)

Scope of Position:
To provide front counter reception and support to the Building Department.
Position Description:

• Sort and route permit application packages to various agencies and staff
• Prepare variety of reports, notices, minutes, agendas
• Review and issuance of simple permit applications (ie decks, sheds, pools and demolition) ensuring compliance with the Ontario Building Code and other applicable law when requested by the CBO.
• Provide backup coverage as required for Zoning Administrator/Zoning Compliance Officer/Bylaw Division
• Provide administrative support for other staff as required
• Ensure that all other external or interdepartmental agency requirements have been met or are in process of being met.
• Provide information at the front counter, by telephone and through correspondence in response to inquiries regarding building permit application process, zoning bylaws, Ontario Building Code and other applicable laws
• Resolve routine customer service inquiries as they relate to building permits
• Process outgoing and incoming mail
• Assist the public with completion of building permit applications and other necessary forms
• Manage and maintain the records management systems (OMNI-RIM)
• Track permit activity, input and compile data on permit tracking software (Cityview)
• Maintain and manage an inventory of forms, applications, office equipment and supplies.
• Receive and review building permit applications for accuracy and completeness as required by legislation
• Reconcile daily cash receipts
• Maintain and update Divisional website
• Ensure all property files and related documentation is filed in a timely fashion
• Schedule requests for field inspections and maintain an inspection activity log
• Perform related duties as assigned by the Chief Building Official or designate
• Preparation of files as required including printing labels and assembling file folders
• Accept construction drawings and documents for permit processing
• Monitor permit application status by maintaining accurate and timely records
• Assist Zoning Administrator by providing backup assistance in preparing letters, confirming zoning, building and work order searches
• Accurately calculate and collect all fees (incl. permit fees, development charges and zoning fees)
• Coordinate and monitor the permitting process with building inspectors, planners, designers and homeowners

Requirements
Knowledge and Experience:

• Post-secondary degree/diploma in a related field such as, civil engineering, construction engineering or architecture, business administration or related field
• Over one year current related experience

Skills and Abilities:

• Valid Ontario driver’s license and access to a reliable vehicle
• Ability to work independently and as a team player
• Basic ability to read and understand blueprints.
• Ability to handle frequent interruptions
• Proven record keeping and analytical skills
• Prioritize workload to meet stringent timelines
• Computer expertise in corporate standard software (Microsoft Office) and department specific software to data search and entry and to create and modify word processed documents
• A general understanding of provincial legislation including Ontario Building Code Act and Regulations, Planning Act and Zoning Bylaws, and the Provincial Offences Act
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act
• Strong interpersonal, communication, organizational and time management skills

Benefits
Posting #: CUPE 52.23
Position: Building Permit Coordinator
Status: Permanent Full Time
Employee Group: CUPE Local 4700
Salary: $24.09 - $30.14 per hour (2022 rate)
Division: Community Development Services
Department: Building
Reports To: Chief Building Official
Location: Robinson Administration Building (Simcoe)
Posting Period: April 28, 2023 to May 15, 2023
The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education, transcripts preferred.
Thank you for your interest in this position. Only those to be interviewed will be contacted.