Building & Office Assistant Jobs

administraadmini“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun! “

The Opportunity

We are changing the way people buy and service cars one dealership at a time. In business for over 30 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help.

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules.

The Role

PBS is looking to hire a Building & Office Services Assistant to join the administration team assisting with their day-to-day tasks and projects. The Building & Office Services Assistant will be involved in building and facilities administration as well as with purchasing office supplies, shipping and receiving.

Duties And Responsibilities

• Communication with onsite cleaners on a regular basis
• Regular building checks
• Ensuring the building is well kept, clean and safe
• Managing small repairs as appropriate
• Works with multiple software programs as needed for building security, purchasing office supplies, & customer information
• Assist with managing corporate condos, gym and secondary Location (Tech Centre) as needed
• Assisting with all maintenance inspections
• Assisting with seasonal maintenance
• Front desk responsibilities (greeting guests, making the front desk a welcoming place for new hires and guests alike, signing for packages, opening & distributing mail, coding cheques)
• Shipping requests as needed
• Reviewing stock levels and coordinating orders of new stock of office supplies and toners, desk and chair parts with Building & Office Coordinator
• Liaison between contractors/suppliers and PBS for building maintenance items
• Scheduling repairs/maintenance as needed

Qualifications

• Solid computer knowledge Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Problem solver, positive attitude, initiative
• Available to work after hours on ocasion
• Shipping and receiving experience an asset
• 1-2 years of previous building administrative experience preferred
• Ability to multi-task in a fast-paced team environment
• Confidentiality/discretion
• Strong attention to detail
• High School Diploma

Work Conditions/Environment

• This role will requiere extended periods od standing and/or sitting at a desk as well as walking around the office.
• Lifting to a heavy level (up to 50 lbs/23 kgs on an occasional basis and up to 20 lbs/9kgs on a frequent basis.
• This is not a remote or hybrid position.
• Full time, salary position, Calgary based.

What We Offer

• Staff discounts with GM, Dell, Goodlife and more
• Staff events
• Internal promotion and growth opportunities
• Great referral bonus
• An education department dedicated to helping you with professional and personal development
• Free parking

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an eq ual opportunity employer. Accommodations will be provided during the hiring process as required.