Building Services Assistant Jobs

administraadmini“PBS is the fastest growing “All Inclusive Business Platform” vendor in North America and we’ve only just begun! “

The Opportunity

We are changing the way people buy and service cars one dealership at a time. In business for over 30 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help.

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules.

The Role

PBS is looking to hire a Building & Office Services Assistant to join the administration team assisting with their day-to-day tasks and projects. The Building & Office Services Assistant will be involved in building and facilities administration as well as with purchasing office supplies, shipping and receiving.

Duties And Responsibilities

• Works with multiple software programs as needed for building security, purchasing office supplies, & customer information
• Reviewing stock levels and coordinating orders of new stock of office supplies and toners, desk and chair parts with Building & Office Coordinator
• Shipping requests as needed
• Regular building checks
• Assisting with seasonal maintenance
• Liaison between contractors/suppliers and PBS for building maintenance items
• Assist with managing corporate condos, gym and secondary Location (Tech Centre) as needed
• Front desk responsibilities (greeting guests, making the front desk a welcoming place for new hires and guests alike, signing for packages, opening & distributing mail, coding cheques)
• Ensuring the building is well kept, clean and safe
• Managing small repairs as appropriate
• Assisting with all maintenance inspections
• Scheduling repairs/maintenance as needed
• Communication with onsite cleaners on a regular basis

Qualifications

• Shipping and receiving experience an asset
• Available to work after hours on ocasion
• Strong organizational and time management skills
• High School Diploma
• Excellent written and verbal communication skills
• Problem solver, positive attitude, initiative
• 1-2 years of previous building administrative experience preferred
• Solid computer knowledge Microsoft Office Suite
• Ability to multi-task in a fast-paced team environment
• Confidentiality/discretion
• Strong attention to detail

Work Conditions/Environment

• This is not a remote or hybrid position.
• Full time, salary position, Calgary based.
• Lifting to a heavy level (up to 50 lbs/23 kgs on an occasional basis and up to 20 lbs/9kgs on a frequent basis.
• This role will requiere extended periods od standing and/or sitting at a desk as well as walking around the office.

What We Offer

• Free parking
• Staff events
• An education department dedicated to helping you with professional and personal development
• Internal promotion and growth opportunities
• Staff discounts with GM, Dell, Goodlife and more
• Great referral bonus

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an eq ual opportunity employer. Accommodations will be provided during the hiring process as required.