Assistant Director, Corporate Planning And Project Support

Competition #23/190

Internal/External Posting

Closing date August 31, 2023

Assistant Director, Corporate Planning and Project Support (Regular Full Time)

City Manager’s Office

Assistant Director, Corporate Planning and Project Support

Reporting to the Deputy City Manager, the Assistant Director, Corporate Planning and Project Support will be responsible for providing leadership and organizational planning expertise. The position will be focused on effective strategic planning at the organizational level, successful implementation of high-profile corporate projects, and oversight of risk management.

As a trusted advisor to staff in City departments, and leader of a new Project Support Office (PSO), the Assistant Director ensures complex, transformative initiatives are planned and executed to achieve intended outcomes by project teams. In addition to developing a people-focused, supportive, and adaptable PSO operating plan, this role is accountable for the development of the City’s Corporate Plan and Risk Management Framework.

Major Accountabilities

• Accountable for the development of related policies, tools, plans, and activities, including recommendations to executive leadership or Council when applicable.
• Build and maintain strong connections with colleagues across the organization and actively promote capacity building and continuous improvement.

Corporate Strategic Planning

• Serve as the corporate lead for evaluating potential multi-disciplinary projects proposed by external parties, including investigating costs and benefits of proposals, and providing recommendations to executive leadership or Council as required.
• Determine the scope, schedule and resources required for the City’s Corporate Plan and lead the implementation process.
• Monitor and report on the progression of Corporate Plan deliverables as required.

Project Management and Process Improvement

• Based on consultation with senior leaders, facilitate the definition of major/transformative projects and support project managers in the development of scope, resourcing, and schedule for each.
• Serve as the executive project sponsor for major projects, attend project steering committee meetings, review progress reports, and support resolution of issues impacting key deliverables.
• Establish and manage a Project Support Office (PSO) to ensure consistent governance, quality, and accountability, and to support the successful planning and delivery of major projects.

Risk Management

• Lead corporate-wide contingency and business continuity planning with department representatives, including the process for regular review of continuity plans by taff in various departments.
• Lead the development and implementation of a corporate risk management framework.
• Lead the review and approval of appropriate mitigation measures for operational and strategic corporate risks.

Qualifications

• 10 years of progressive experience in public sector leadership roles, project management, strategic planning and performance measurement, and leading risk management.
• Preference will be given to candidates with related leadership experience in local government.
• Professional development, training, and/or accreditation in one or more of the following areas Project Management, LEAN process, risk management, management consulting or similar disciplines.
• Post-secondary degree (i.e., business administration, public administration, engineering, finance, social sciences, etc.)

Competencies

• Demonstrated knowledge of the structure, processes, and framework of municipal government.
• The ability to optimize operations, streamline workflows, and achieve desired outcomes.

Work schedule Monday to Friday, (35 hour work week)

Pay Band 8 ($143,024.18 - $168,263.08)

Job Code #TBD

This is an exempt position

To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 430 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.

At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.

If you require assistance, please email us at [email protected].