Financial Director Jobs

Yaletown House is a non profit care facility for seniors with complex care needs and is located in Vancouver, BC. We provide quality health care and services to 127 senior residents in a safe, supportive and home like environment. We are seeking a Director of Finance to join our team.

Job Summary

Reporting to the Executive Director, and in accordance with the Mission, Vision and Values, policies and procedures and strategic directions of Yaletown House, the Director Finance is responsible for the senior leadership, administrative and operational activities within the context of a person-centered model of care of the financial department including reception and all practical activities of the financial services including financial reporting, operating and reserve budget preparation, payroll and related benefits for both the Society and Foundation.

The Director is responsible for:

· the senior leadership of the financials to ensure a high standard of programs are in place for the residents and that they are in accordance with the applicable legislation and regulations.

· leading and motivating their team to ensure effective and efficient delivery of financial management, payroll and reception services in accordance with the departments’ operating and capital budgets.

· ensuring payroll is prepared in accordance to regulatory requirements and collective agreements.

· assisting with upgrading and helping to coordinate training on the care home’s multidisciplinary care / financial / payroll and scheduling information systems.

· promoting a safe and respectful working environment for residents, families, visitors and staff within her/his departments.

KEY RESPONSIBILITIES

Program and Service Delivery Management

1. Provide senior leadership to the department staff.

2. Develop, implement, monitor, evaluate and provide senior leadership for the financial management, payroll and reception services.

3. Oversee and approve, the development and continuous improvement of departmental policies and procedures, and reporting systems.

4. Ensure all financial transactions are processed on a timely basis, key accounts are reconciled monthly, overdue accounts (AP/AR/Trust Accounts) are reviewed and corrective actions are taken, financial records are maintained with accuracy, and all financial reports are prepared.

5. Assist resident families with financial issues.

6. Maintain payroll in accordance with Government regulations and the collective agreements. Ensure all software is updated for changes in the collective agreements, benefit plans and government regulations.

7. Ensure all payroll remittance payments are accurate and paid in a timely manner.

8. Prepare year end payroll reports inclusive of T4s, T4As and WorkSafe BC.

9. Monitor and administer all employee benefit plans including the care home’s Municipal Pension Plan.

10. Responsible for submitting and monitoring all WorkSafeBC and long term disability claims.

11. Coordinate, develop, monitor and analyze the financial plans of the Society and the Foundation.

12. Ensure the timely and accurate preparation of financial reports and provide relevant detail of budget variances, financial risks and interpretations.

13. Act as the liaison with the external Auditor. Prepare the year-end working papers, financial statements and financial analysis. Implement all recommendations as agreed upon and assist the Auditor in preparation of the annual charity return.

14. Act as a liaison with external funding regulatory agencies and prepare, evaluate and submit all required financial and payroll data reporting within required deadlines.

15. Monitor the Society and Foundation’s cash flow and advise on investment strategies for all excess funds.

16. Monitor the insurance program and recommend changes to ensure that appropriate insurance coverage is in place.

17. Act as the care home’s resource for GoldCare and the staff scheduling information systems. Provide assistance with all software upgrades and help coordinate any staff training.

18. Prepare Board reports and attend and present at the Finance Committee.

19. Leadership of human resource management of the department.

20. Responsible for conducting accident/injury reports in compliance with WorkSafe BC regulations and liaising with external agencies/stakeholders with regards to attendance management, WorkSafeBC and Graduated Return to Work programs.

21. Investigate work and/or staff performance issues and initiate disciplinary action up to and including termination.

22. Develop the essential service levels for the department.

23. Participate in the development, implementation, and evaluation of the Care Home’s Mission, Vision and Value statements, Strategic and Operating plans, and policies and procedures to support the enhancement of financial management, payroll and reception services.

24. Revise, develop, implement and evaluate departmental goals and objectives in alignment with the Care Home’s Mission, Vision and Value Statements and Strategic and Operating Plans.

25. Co-chair the Human Resource Team and actively participate in creating and carrying out staff events including staff recognition.

26. Act as back up support for the computer network systems.

27. Act as the designated Manager-On-Call, as scheduled.

28. Perform other related duties as required by the Executive Director.

QUALIFICATIONS:

Education

· Professional accounting designation (CPA) supplemented by extensive financial and payroll management experience.

· Current registration in related professional associations.

Experience

· Minimum of Ten (10) years’ recent, Financial Management and Payroll Administration in a healthcare setting, preferably Long Term Care, or in an organization of significant size, complexity and diversity.

· Minimum of Ten (10) years in a senior management/leadership role or an equivalent combination of education, training and experience.

· Minimum of Ten (10) years of human resource management, health industry collective agreements and labour relation practices in a unionized environment.

· Minimum of Five (5) years’ recent experience in implementing, training and managing information systems.

Skills and Abilities

· Demonstrated high standard and commitment to lead financial services to provide quality, person centered care and services to seniors in long term care.

· Demonstrated and extensive working knowledge of financial management practices and information system technology best practices in a health care environment, preferably Long Term Care.

· Demonstrated working knowledge of appropriate regulations, legislation, provincial/national standards as applied in a health care setting, preferably Long Term Care.

· Demonstrated senior leadership, interpersonal and team building skills with a track record of building successful teams, promoting teamwork through motivating, coaching, and consensus-building, and applying innovative and effective people skills to maximize team performance in a multi-unionized environment.

· Demonstrated strong organizational and planning skills including the ability to effectively manage time, responsibilities, and multiple priorities and schedules to meet required deadlines.

· Demonstrated ability to develop, organize and manage short and long term plans and projects and deliver organizational focused results.

· Demonstrated ability and comfort with decision making responsibilities, coaching and teaching, and the ability to inspire and build confidence in others.

· Demonstrated ability to exercise good judgement and promote harmonious, open, honest and respectful working relationships with the leadership team and multi-unionized staff.

· Demonstrated ability to lead, direct, motivate and support direct report employees to adapt to the changing needs of the organization.

· Demonstrated ability to take action in a crisis management environment.

· Demonstrated ability to work independently and as a member of a team.

· Demonstrated ability to anticipate and willingness to establish flex hours of work according to the assessment of facility requirements, in providing support twenty-four hours when required.

· Demonstrated ability to communication effectively in English both verbally and in writing.

· Ability to operate related equipment including related software applications.

· Physical and mental ability to perform the duties of the position and cope with the job related stresses.

The position is full-time with a salary/benefit package that is highly competitive.

The estimated start date is October to allow for a 2-3 month orientation with the outgoing post holder and the successful candidate will also be responsible for implementing a new staff scheduling software.

The deadline for applications is upon the successful hiring of a candidate.

Join us for an exciting challenge and rewarding career.

Yaletown House thanks all candidates for their interest. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Company pension
• Discounted or free food
• Life insurance
• Vision care
• Extended health care
• Employee assistance program
• Tuition reimbursement
• On-site parking
• Disability insurance
• Paid time off
• Dental care