Administrative Assistant, Scheduling Services Team (Full Time) (Northern Health)

Are you someone who has a real passion for helping others? Are you looking to highlight your knowledge, skills, and abilities in a new and dynamic environment? We currently have an exciting opportunity for you to bring your excellent work ethic to our Scheduling department.

Reporting to the Director/Executive Lead or designate, the Administrative Assistant provides confidential administrative assistance and secretarial support to the Director/Executive Lead or designate and programs/services throughout the applicable Health Service Delivery Area (HSDA)/Region or Corporate Department of Northern Health (NH). Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the Director/Executive lead or designate apprised of issues and activities. Interacts primarily with director/managers and their administrative support staff throughout the HSDA/Region and across NH to professionally represent the Director's/Executive Lead interests, share information, clarify details, and answer questions. Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

Starting salary will be approximately from $44,088 to $55,110 and will be based on education, training, experience, and salaries of similar positions

Fort St. John Hospital and Health Centre is a 46-bed hospital with 115 residential care beds in the adjoining Peace Villa Care Home. They have two state of the art operating rooms, ambulatory clinics including cancer care and hemodialysis, emergency and ICU, a birthing centre with single maternity rooms for labour, delivery, and post-partum.

Fort St. John is located above the Peace River Valley, and has a diverse population of 21,000 (2021) and serves an area of approximately 69,000. The friendly, small town feel comes with big city amenities and a vibrant arts community. Check out Fort St. John for more information on what this energetic community has to offer.

What Northern Health has to offer you!

• Financial Support for Moving Expenses is available for eligible positions
• "Loan Forgiveness Programs" are offered through the Federal and BC Government for eligible professions.
• Employee referral program
• Employer-paid training and leadership development opportunities
• Spectacular outdoor activities and the shortest commutes in BC
• Four weeks vacation with one year of continuous service
• Comprehensive benefit packages including MSP, extended health/dental and a municipal pension plan for part-time and full-time employees. Casuals have the option of paying for benefits.

Qualifications

• (3) years of senior administrative support experience or an equivalent combination of education, training, and experience. Must have advanced word processing, spreadsheet, presentation, desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.
• Graduation from a recognized administrative assistant/secretarial post-secondary program plus three

Skills And Abilities

• Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.
• Exercises considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
• Liaises in a professional and courteous manner with managers/directors, staff, and the public to gather and disseminate information.
• Communicates in a compelling, clear, and understandable manner (both verbally and in writing).
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.
• Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records, and budget information.

Who We Are

Northern Health covers an area of nearly 600,000 square kilometers and offers health services in over two dozen communities and 55 First Nation's communities. We deliver hospital and community-based health care for a population of 300,000.

Employing more than 7,000 staff throughout the region, Northern Health provides exceptional health services for Northerners, through the efforts of dedicated staff and physicians, in partnership with communities and organizations in Northern BC.

There is a wide variety of career opportunities available in our two dozen hospitals, 25 long-term care facilities, public health units and many other offices providing specialized services.

Value