Administrative Assistant, Legal Jobs

Location:

22 St. Clair Avenue East, Toronto, Ontario, M4T 2S7

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Administrative Assistant, Legal

Company: George Weston Limited

Location: 22 St. Clair Avenue East, Toronto, Ontario

Work model: Minimum 3 days in the office per week

Are you looking for a unique opportunity to grow your skills, work with experienced industry professionals and at the same time experience an inclusive and collaborative work culture? Come grow your career at George Weston Limited!

George Weston Limited (“GWL”) is a Canadian public company, founded in 1882. GWL’s portfolio of companies includes Canada’s largest food and drug retail businesses, Loblaw Companies Limited and Shoppers Drug Mart, which have over 2,400 stores and reach most Canadians serving their everyday food, health and wellness needs. GWL is also the controlling unitholder of Canada’s preeminent diversified REIT, Choice Properties Real Estate Investment Trust, which owns over 700 high-quality commercial and residential properties across Canada. GWL prides itself on being a group of highly-trained and dedicated professionals working collaboratively with its businesses in a positive and collegial atmosphere.

Reporting to the Director, Legal, the Administrative Assistant will provide administrative and legal secretarial support to members of the Legal team. The successful candidate will have a high level of professionalism and ability to deal effectively with all levels within the organizational as well as external contacts.

Responsibilities:

• Assist with maintaining the Legal Entity Management Database.
• Assist with document management, including the enterprise content management system and offsite document storage.
• Assist the Legal department with various administrative tasks, including, but not limited to, managing email and calendars, planning meetings, corporate filings, handling incoming mail, payment of invoices and arranging for couriers.
• Prepare correspondence, memorandums, reports and spreadsheets.
• Supporting the coordination and implementation of team events and projects.
• Assist with Board and Committee meeting logistics, including scheduling meetings, arranging audio/video requirements, conference calls and hotel/travel arrangements.
• Any other tasks that may be reasonably assigned.

Qualifications:

• Minimum two years of administrative assistant experience.
• Positive and collaborative attitude.
• Excellent verbal and written communication skills.
• Adaptable and flexible individual who works effectively as part of a team.
• Ability to work in a highly-organized manner where attention to detail, accuracy and confidentiality are critical.
• Excellent time management skills with the ability to manage multiple priorities and deliverables.
• Strong computer skills (Excel, Word, SharePoint, PowerPoint, Outlook, database maintenance).
• Must have flexibility to assist with Board meetings outside of regularly scheduled work hours.
• Ability to work in a hybrid work environment (minimum 3 days in office/2 days remote).

WHAT’S IN IT FOR YOU?

• Employee share ownership program and pension plan.
• Unique opportunity to join a progressive and dynamic team with a proven industry leader.
• Strong culture of diversity and inclusivity.
• Commitment to community support and volunteerism.
• A competitive compensation and benefits package.
• Dynamic and fast-paced work environment.
• Business-casual attire / Dress for your day.
• Summer hours.
• Continuous learning through development reimbursement.
• Recognition and social events.
• Ongoing opportunities for learning and career development within the Weston group of companies.

George Weston Limited recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and colleagues with disabilities.

In addition, we believe that compliance with laws is about doing the right thing. Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings

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