Legal Assistant - Litigation Floater

• Legal Assistant - Litigation FloaterPermanentToronto, OntarioJOB-1598

Responsibilities

Administrative & Clerical

Manage the daily operation of busy litigation practices.

Calendar management – schedule meetings, calls, internal and external engagements, travel and other.

Administrative – create and monitor bring-forward systems, coordinate and arrange travel and external commitments.

File Maintenance – open and close, maintain and organize all matters and respective electronic and hardcopy files and file lists (active and inactive).

Dictation – transcribe and revise notes, memos, letters, and other correspondence / documents.

Assist with preparation of expense reports, docket entries, accounts, pre-bills, and other financial administrative duties.

Document Production

Prepare, assemble, and draft various litigation documents, correspondence and briefs for court filings, distribution, service or other.

Responsible for formatting documents, using internal firm standards and styles.

Must understand court requirements and rules surrounding submitting documents for Divisional Court, Federal Court, Superior Court, Court of Appeal and Supreme Court of Canada.

Litigation & Procedural

Responsible for serving and filing all electronic and hardcopy documents. Understand and be able to use available legal software in everyday operations. Organize logistics and help Lawyers prepare for all court appearances including trial.

Education & Experience

3+ years of experience as a Litigation Legal Assistant is required; Commercial Litigation experience is preferred.

Post-secondary education in a Legal Assistant/Administration program or equivalent required. Law Clerk Certificate or Diploma is not required but will be considered an asset.

Key Skills & Characteristics

Advanced technology ability including in-depth knowledge of legal software and applications. You must also have in-depth knowledge of legal practices, legal terminology, and the Rules of Civil Procedure

Must be able to work independently and collaboratively with excellent judgement to both follow instructions and take initiative when appropriate.

Must be proactive, be able to anticipate, problem solve and respond in a manner in which displays forward-thinking, and results driven nature.

Must have strong attention to detail skills and ability to edit, catch errors and offer suggestions.

Must have exceptional written and verbal communication skills with proven knowledge of spelling, punctuation, sentence structure and grammar.

Must be flexible, adaptable and remain calm under pressure.

Strong organization and multi-tasking skills with ability to carry out multiple responsibilities while balancing priorities.

Advanced proficiency using Microsoft 365 applications, Document Management System (iManage / Worksite / Filesite), Digital Dictation software and Adobe Acrobat.

Ability to effectively use Automated Civil Litigation (ACL), Accounting Software (Lighthouse or 3E), Docket Software (Carpe Diem) and Electronic Court Filing applications (CaseLines).

Must be a team-player who is willing to do whatever it takes to get the job done. Maintain professionalism, confidentiality, and discretion at all times.

If you are interested in joining this team of top professionals in their field look no further. Apply today. A generous compensation package is offered

We thank all applicants for their interest in this role however only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.

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