Administrative Assistant Jobs

Administrative Assistant

Full Time, Permanent

Ohsweken/Toronto, ON

Annual Salary Range: $44,888 - $56,110

Closing Date: July 3, 2023, at 5:00 pm EST

Indspire is an Indigenous national registered charity that invests in the education of Indigenous people for the long-term benefit of these individuals, their families and communities, and Canada. With the support of its funding partners, Indspire disburses financial awards, delivers programs, and shares resources with the goal of improving educational outcomes for First Nations, Inuit, and Métis students. Through Indspire’s education offerings, we provide resources to students, educators, communities, and other stakeholders who are committed to improving success for Indigenous youth. In 2019-20, Indspire awarded over $17.8 million through more than 5,124 bursaries and scholarships to First Nations, Inuit, and Métis youth, making it the largest funder of Indigenous post-secondary education outside the federal government. Each year, the organization presents the Indspire Awards, a celebration of the successes achieved by First Nations, Inuit, and Métis people that is broadcast nationally.

Never has there been a better time to join this national leader!

We are currently hiring anAdministrative Assistant.The Administrative Assistant provides administrative support to the Vice President, Programs and Student Success and general departmental support. The Administrative Assistant understands and anticipates the priorities of the Vice President and department, maintaining strict confidentiality when related to all activities and information of a strategic or sensitive nature.

The position responsibilities of theAdministrative Assistantinclude:

·Provides administrative support to the Vice President, Programs and Student Success

·Supports events, including committee meetings/minutes, reports, updating lists, tracking revenue and expenses.

·Receives, filters, and responds to telephone calls or written requests, including filing and organizing emails; determines need for Vice President’s involvement and/or directs to appropriate resources.

·Processes expense reports, credit card reconciliations, mail, couriers, shipping promotional materials and other administrative/office coordination duties, as directed.

·Organizes and schedules Vice President’s overall agenda; schedules appointments, maintains daily calendar and business travel; as well, monitors and follows up on activities that need to be brought forward to staff within the department.

·Manages and coordinates workload priorities to support the Vice President, Programs and Student Success on strategic initiatives.

·Provides administrative support to the department’s Building Brighter Futures, Research and Impact, and Student Success teams.

·Coordinates various materials including general correspondence, contracts, agendas, presentations, briefing notes, and reports in preparation for Vice President’s internal and external meetings.

·Coordinates and organizes distribution of materials, information and mailing lists, based on established distribution plans.

·Maintains and ensures the security of relevant Vice President’s confidential electronic and paper files, including human resources files and information, agendas, materials, and reports.

·Operates computers including a variety of desktop applications and corporate systems. Prepares presentation material on various software, including PowerPoint.

·Promotes and delivers excellent customer service.

·Other duties as assigned, including special projects.

Qualifications

·Completion of post-secondary education, and/or equivalent experience

·Progressive experience with a minimum of 2 years’ experience in a similar environment

·Knowledge of and experience in Indigenous communities preferred.

·Demonstrated openness to learning and willingness to engage in cultural competency training.

·Ability to conduct research with publicly available sources and provide effective administrative support.

·Effective customer service skills and ability to interact with a variety of people.

·Demonstrated ability to communicate effectively.

·Experience working with databases.

·Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Publisher in particular)

·Basic knowledge of contact/customer relationship management databases is a requirement.

·Demonstrates good organizational skills with ability to multitask.

·Attention to detail and good problem-solving skills.

·Demonstrates knowledge of office equipment, systems, and procedures

·Must be able to work occasional evenings and weekends.

·The duties within this job description can be amended from time to time.

How to Apply

This is a full-time position based at Indspire’s Toronto or Six Nations office - we are currently working under a hybrid work model. The salary range is competitive with a comprehensive benefits package, including pension plan.

We are an Indigenous organization whose mandate is to promote opportunities for Indigenous people. We encourage applications from qualified First Nations, Inuit, and Métis people and all others interested in the position.

To apply, please submit your résumé and cover letter to [email protected]. All qualified candidates will be contacted directly. Only those candidates selected for an interview will be contacted. No agency calls please.

Indspire is committed to ensuring an equal opportunity recruitment process. Accommodations are available to all applicants upon request. We are committed to providing any accommodation required to ensure a barrier-free process. Please contact us via email at[email protected], we will work with all applicants to accommodate any accessibility needs.

To learn more about Indspire, visit indspire.ca.

Deadline for Applications: July 3, 2021