Administrative Assistant Jobs

Victoria Park Real Estate Brokerage is a family-owned business built on excellence. Matthew and Kimbe Davidson opened Victoria Park Real Estate in 2018 after 8 successful years working with a larger real estate company. They were hungry to create something of their own, to develop a brand and a brokerage that would become known for going above and beyond, and to build a team that believed in the same dream. They have been working as a husband and wife team for more than 13 years, first in the tech start-up space, in real estate investments and renovations, and for 12 years helping clients buy, sell, and invest in real estate.

The brokerage has grown to 5 dedicated members and is now looking for our newest teammate. We are seeking someone to join our growing team who can help us offer the level of service that we have become known for, while assisting an ever-expanding client-base throughout Ontario. We are truly looking for our next business partner: someone we can grow long-term with, and who can grow with us.

Responsibilities include:

• Marketing and Social Media
• Sourcing and purchasing client gifts
• Showing management and lockbox access
• Book-keeping and Administration
• Photographing properties sold
• Document management in Lone Wolf’s Transaction Desk
• Sending documents for signing through Lone Wolf's TransactionDesk
• Collecting and inputting data for MLS listings
• Client document preparation
• Monthly bank reconciliations and visa tracking
• Monthly journal entries
• Digital receipt collection, tracking, and storage
• Answering email inquiries and sharing MLS listings
• Receiving deposits and issuing receipts
• Updating website and social media with new listings
• Preparing trades for closing in Lone Wolf’s Back Office
• Day-to-Day Office Management
• Preparing commission invoices
• Trade and Document Management
• Answering phone calls

The successful candidate will:

• Be self-motivated
• Have great computer and email skills
• Be extremely organized
• Be resourceful
• Be a great problem-solver
• Have strong customer-service skills
• Be a team player willing to sacrifice for the success of the team
• Take pride in their work
• Have excellent written and verbal communication skills
• Be an independent thinker
• Love to take initiative
• Be proactive
• Be very detail-oriented
• Have a drive for excellence

The experience we are looking for includes:

• Driver's license and vehicle required
• Lone Wolf experience an asset
• Previous administrative experience required
• Book-keeping experience an asset

While experience in a real estate office is helpful, we are most interested in finding the right person who understands the transformational impact that an effective administrative assistant can have on a small business, is passionate about this, and has a proven track record of providing this in previous roles, regardless of the industry.

Victoria Park Real Estate Brokerage provides a superior level of customer service and consistently goes above and beyond for our clients. We frequently outperform other brokerages in sale prices for our Sellers and were featured in The KW Record in 2021 for selling the highest-priced single-detached residential home on KWAR MLS in Downtown Kitchener ever (at the time of the sale). 100% of our Google reviews are 5-stars. We work hard for our clients, and we are eager to find a teammate with a similar dedication, passion, and work ethic.

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This is a contract position as we are seeking a minimum 1 year commitment. The contract is one year in length, with the option to extend at the end of the year.

While the timing of the 15 hours will be consistent from week to week, the daily schedule has some flexibility and can be set in partnership with what suits the chosen candidate’s needs.

Please include a cover letter along with your resume. Any applications submitted without a cover letter will not be considered.