Administrative assistant or office admin Jobs

Coordinate closely with the local Facilities Manager on any upkeep requirements and needs Executive and Management Administrative Assistance:

Provide end-to-end office supply management. This includes monitoring stock levels, special order requests and budget management

Work with the local HR, facilities manager and Occupational Health and Safety Coordinator to ensure all compliance requirements are met

Manage all in-bound/ out-bound mail and distribution to the appropriate department

Support Senior Managers with general administrative duties such as coordinating meetings and other administrative projects

Ensure visitors are welcomed and checked in accordingly

Calendar Management: Schedules / co-ordinates appointments / meetings and makes all necessary arrangements.

MUST have 3-5 years of administrative experience supporting multiple managers

40 accurate words per minute keyboarding skills

Excellent oral and written communication skills

Excellent knowledge of general office procedures and practices

Location: Pickering and Bowmanville, ON

Excellent organizational and time management skills

Thorough understanding of Office Management procedures

Maintain and organize inventory management system

Experience of 1-2 years is preferred (not mandatory)

Working knowledge of office equipment

Analytical abilities and aptitude in problem-solving

Support the Accounting Manager with basic bookkeeping duties i.e.; assisting monthly reconciliations, data entry of payables,

Prepare documents, compose and draft correspondence, as required by management;

Advance knowledge of Microsoft Office, specifically Excel;

Knowledge of Sage 50 Accounting and/or AccountEdge an asset;

Excellent English communication skills required, both written and oral, French an asset;

Excellent organizational skills, with a strong attention to detail;

Knowledge of office management systems and procedures

Excellent time management skills and the ability to prioritizework

Handling administrative requests and queries from senior managers

Liaise with executive and senior administrative assistants to handle requests and queries from seniormanagers

Proven experience as an Administrative Assistant,

Working knowledge of office equipment, like printers and fax machines

Develop or maintain a records management system.

Provide administrative support to Management and other staff.

Experience working in an Indigenous community including knowledge of First Nations culture, traditions and values is considered an asset

Data entry and upkeep of the organization’s databases, ensuring a high level of accuracy.

One to three years of clerical or administrative support experience is an asset

Comprehensive Health benefits package with Medical, Dental and Vision coverage

Experience in the construction sector is considered an asset

Requesting subcontractor PO’s from legal department

Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases

Order office supplies, service office equipment and arrange for servicing in the case of major repairs

Holds Self and Others Accountable

Degree or Diploma in Office Administration or related would be considered an asset