Regional Administrative Coordinator Jobs in Halifax, Nova Scotia

Coordinate, attend and take minutes for weekly management meeting, includes monitoring and tracking action items.

Monitor and time track for JTS group (ATS and Management employees) using Kronos system.

Knowledge of Maintenance environment and airline operational experience will be considered an asset.

Provide administrative support to Director MRO Operations and key managers in JTS MRO.

Maintain, update and manage calendar for Director JTS MRO.

High School Diploma or equivalent is required and Post-Secondary education an asset.

Liaises with Halifax Professional Centre Building Management staff regarding matters requiring attention: heating, cleaning and maintenance etc.

Minimum 2 years financial management preferred.

Working knowledge of basic accounting principles and formats required. Knowledge and experience using SAP an asset.

Acts as signing officer on trust accounts and expenditures.

Makes travel arrangements for RCP staff traveling within or outside the province.

Coordinates Program, provincial and national meetings as needed, including selecting venues, organizing and disseminating materials, making travel arrangements, and taking minutes.

Responsible for day-to-day maintenance and facility-related matters for the faculty; acts as point of contact for Facilities Management.

Provides support for other administrative duties in the Dean’s Office, for example, room bookings, special event coordination, and records management.

Business/Office Administration diploma with three to five years’ related experience (or equivalent combination of training and experience).

Experience with general administrative functions and in providing excellent client services.

Experience working in a university environment or other large, complex organization.

Provides support to the academic development committee and the research development committee; schedules meetings, prepares materials, records decisions and approvals.

·Post secondary training in Business, Administration, Economic Development and/or equivalent workplace experience.

·3-5 years of relevant experience

·Experience in a customer service or sales environment

·Critical problem-solving skills and ability to look at the bigger picture

·Well-developed interpersonal and written communication skills

·Strong organizational skills to prioritize multiple projects simultaneously and meet competing deadlines

Experience with project management software, specifically Monday.com considered an asset

Update & maintain project management program.

Data entry and set up of purchase orders, change orders, updating construction schedules and product selection entries.

Post-secondary education (college/university) an asset

Minimum of 2 years’ experience in a administrative role

Strong communication and organization skills

Basic knowledge of HTML and/or experience with Exact Target systems or similar

Two to four years of successful email marketing experience

Use of Exact Target to design, gain approval of, and send e­blasts to prospects and realtors

Maintain eblast action plans and schedules for coming soon and open communities

Track and share eblast performance results

Carry out internal marketing efforts to support Google My Business Listings and advertising campaigns

Proven experience managing and maintaining the integrity of data management systems. Experience in a post-secondary educational environment preferred.

Experience with data management and report development practices within variety of computer software platforms

Experience working with individuals with mental health, physical and learning disabilities required

Previous experience working with Titanium or other Electronic Record System database preferred.

Knowledge of relevant legislation, including AODA and PHIPA required.

Support Group: Pay Band G

Develop and manage surveys and quality assessments E.g., Survey Monkey

Has strong administrative and organizational skills

Has demonstrated knowledge of general office procedures

3+ years of related office administration experience

Experience working with the public and maintaining good client relationships

If you require assistance to complete the application, please contact us [email protected] discuss your accommodation requirements.

Previous Administrative Coordinator experience or similar role

Hands on experience with MS Office (Word, Excel, and Outlook)

Excellent verbal and Written communication skills

Additional qualification in Office Administration is a plus.

Job type: Full-time | Permanent

Support to all levels of the organization as needed

Demonstrated time management and organizational skills, with the ability to manage multi-tasking and competing priorities

Tracks various network activities using Excel, Asana and other project management tools

Assists with team management activities, including equipment planning and purchases, space allocation, technical troubleshooting, etc.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Assists with financial processing and data entry as needed

Develops a solid understanding of PopData’s and HDRN Canada’s core business

Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and

Communicate with Property managers, technicians & customers on a daily basics

Responsible for the division’s email – shared with Service Manager

Competitive Salary & Comprehensive Benefits Package, including extended medical and dental benefits.

Accessibility for Ontarians with Disabilities Act, 2005 (AODA)

Serve as in-office assistance for the maintenance & construction field technicians

Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset

Minimum 3 years’ experience supporting at a senior management/executive level

Summary Of Qualifications & Requirements

Prioritize & manage multiple projects simultaneously, and follow through to completion

Advanced knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint

Excellent verbal, written and keyboard skills and organizational skills

Perform data entry, maintain spreadsheets, and other database information.

Good working knowledge of English, grammar, punctuation, spelling, style, etc.

Knowledge of efficient office procedures

Intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, and Outlook

Two (2) years of clerical work experience

Schedule, organize, and prepare meeting agendas and associated materials.

Effective team management and coordination skills.

Collaborates with the Executive Director and Finance and Accounting Administrator to enhance office procedures and practices.

Manages workflow of administration staff, including IT systems and necessary program purchases.

Manages the volunteer administration assistance program and maintains membership records.

Leads and conducts Occupational Health & Safety (OH&S) meetings, documenting minutes and ensuring compliance with CARF requirements.

Updates incident reports, coordinates first aid training, and ensures OH&S standards comply with CARF requirements.

Assist with client relationship management and reporting

Perform general administrative tasks such as data entry, photocopying, printing and binding marketing packages, telephone calls, couriers, and mailing

Previous experience in a real estate office environment would be an asset

Working knowledge of Adobe Creative Suite and InDesign would be well-regarded

Strong communication skills, written and verbal

Excellent attention to detail and the ability to manage multiple priorities to meet client deadlines

Apply knowledge, experience, training, documentation, communication to make the correct technical diagnosis and provide the right answer to the customer.

Manage customer expectations for open service-related topics ensuring the completion of technical interventions in optimal efficiency and reliability conditions.

Provide reports of his activities to department supervisor/manager to include reporting activities in TSheets.

Work collaboratively with direct manager to provide appropriate technical solutions and identify actions

High School diploma or GED or equivalent experience.

Managing and monitoring all service activities for the K-Customers in assigned territory.

Demonstrated knowledge of the financial services industry and rules regarding estates, trusts, RESPs, RRSPs/RRIFs, TFSAs, non-registered investments and applicable taxrelated issues

You will work with a Advisors, as well as a larger Regional team of Administrators.

You will maintain a follow-up system for inquiries and issues, ensuring expeditious resolution based on MD specified service standards.

You will ensure that monthly compliance-related tasks, such as compliance reporting logs and following up on non-compliant paperwork, are completed efficiently.

You will liaise with Accountants and third parties to provide tax documents or statements as requested.

You will perform general office duties, including reception coverage, when required.

•Experience in Microsoft Office Suite.

•Excellent oral, written, and interpersonal communication skills.

Compensation:$24.00/hour to start (+ Benefits)

Manager of Administration and Client Services,

•Schedules and attends Board and committee meetings; prepares agendas, and records/transcribes minutes.

•Performs administrative and office support tasks, including a variety of clerical duties.

Proven problem-solving abilities and conflict management skills

Share knowledge appropriately to allow fully informed decision making by DCC and JSGS colleagues

Assist with monthly reconciliations of a large number of funds as directed by the Finance SBA

Exemplary interpersonal and communication (verbal and written) skills

Exceptional organizational skills with a proven ability to work on multiple projects with competing demands to meet deadlines

Demonstrated working knowledge and understanding of accounting terminology and financial transactions and statements

A proven track record of effectively and quickly acquiring new knowledge and skills (technology, software, platforms, etc.)

Advanced proficiency in effective management of large datasets, utilization of pivot tables, and application of advanced-level functions and formulas (Microsoft Excel)

Knowledge of university core business systems and experience working at the University of Calgary would be an asset

Management and Staff Careers website

Provide expertise and advise academic staff and managers on the various student employment options

Manage and coordinate an average of 10-20 student hires over the year with high demand during peak periods

Proven time management skills and a strong attention to detail.

Handling external or internal communication or management systems.

Education: College Diploma or equivalent post-secondary training / experience.

Specific technical skills: Knowledge of good financial administration procedures.

Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.

This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads.

Effective time management, ability to multi-task and prioritize.

2+ years of experience providing administrative assistance and office support.

Experience working within the Creative Industries – video games, film, television, music.

Experience working as a Personal/Executive Assistant, liaising with all levels of a business.

We are a busy and organized team who ensure the smooth running of the day-to-day operations of the Studio.

We support the Company’s goals and values, demonstrating them in all work activities and interactions.

Knowledge of bookkeeping, data entry experience, and proficiency in Microsoft Office products

Possess an Administrative Certificate/Diploma, or equivalent experience in an administrative role

Excellent organizational and communication skills, and attention to detail

Perform administrative, operational and general office duties

Administrative support to Divisional Office team

An agriculture background is considered an asset

Ensure contractors liability and insurances are up to date and updated in our current computer maintenance management system.

Assist Managers and staff with the completion of corporate credit card reconciliations.

Strong interpersonal and communication skills.

Experience with Nuvolo and Microsoft Project is an asset.

Complete invoicing and purchase orders.

Assist in the administration of project schedules and helps to tracks hours on projects.

Optimize the availability of our equipment with our regional service managers

High school diploma and/or DVS in parts sales, an asset, combined with a minimum of 2 years experience in customer service.

Knowledge of industrial and construction equipment

Experience in tool rental is an asset

Participate in the development of our annual fleet plan and ensure the follow-up of the budget

Work with our suppliers and our various partners for the supply of equipment.

Experience in information analysis and benchmarking, or an equivalent combination of education, training and experience.

Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/problems.

Work independently and interfaces with other Directors, Managers and staff at all levels of the organization.

Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio.

Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information.

Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan