Office Manager And Executive Assistant Jobs

Providing high-level administrative support to executives and senior management

Coordinating meetings, travel arrangements, and diary management

Proven experience as an Executive Assistant or Office Manager in the mining industry

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Managing office operations and ensuring smooth day-to-day functioning

Comprehensive knowledge of Administrative Office

Arrange reports and financial data

Schedule travel and meeting arrangements

Coach and be responsible for other support staff and customer relations

Exceptional time management and organizational skills with acute attention to detail.

• Support executive management calendars, travel, and expenses.

• Maintain communication with building management.

Experience in a client facing, front office role.

2-3 years of experience supporting an executive level.

Excellent verbal and written communication skills.

Minimum 3 years of experience in project management, change management, facilitation, organizational development and process improvement is strongly preferred

Superior time management, organizational skills, accuracy and attention to detail.

Provides project management leadership on the execution and delivery of work plans, projects and deliverables.

Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information

Significant recent related experience in an administrative or executive assistant supporting a senior executive (ideally in healthcare) is required.

Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and Power Point required.

What are the must have Qualifications/Experience?

• Advanced technical skills and knowledge of Microsoft Office (e.g., Word, Excel, especially PowerPoint)

What are the responsibilities for this position?

• Manage C-Suite calendar by scheduling meetings, conferences, teleconferences, and travel as needed.

• Manage information flow in a timely and accurate manner.

• Manage the variance analysis and ensure it aligns monthly.

Excellent planning and time management skills.

Excellent organizational and interpersonal skills, including relationship and networking skills.

Strong and effective communication and presentation skills, both oral and written.

Strong written and verbal communication skills, as well as strong interpersonal skills. Proficiency in English is mandatory.

Attention to detail, self-directed, strong tech and social media skills, discretion, customer-centric.

Computer-related education/courses (Nice to have).

Assist with email management, filtering messages, prioritizing tasks, and drafting responses on behalf of the CEO

Collaborate with building management and external vendors to address facilities-related issues

Complete other duties as we may request which are consistent with your abilities and responsibilities

Experience in planning and coordinating company events, meetings, or conferences.

Previous experience in making travel arrangements

Manage office supplies, equipment, and inventory, placing orders and coordinating maintenance and repairs as necessary

Excellent knowledge of proper form of business letters and business English.

Excellent organizational skills, the ability to prioritize workload and take initiative to ensure the needs of the Executive Office are met.

Excellent oral and written communication skills, tact and ability to deal with difficult clients

Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.

Aptitude to be proactive requiring minimum direction

Proficiency in word processing, electronic mail, spreadsheets and correspondence tracking systems, CLIFF preferred.

Manage Agreement and contract processes

Minimum of 5 years’ relevant experience, ideally as an Executive Assistant

Strong written and verbal communication skills

Excellent administrative, organizational, technical writing, problem-solving, and interpersonal skills

Experience thriving in a high-energy, fast-paced office environment with minimal supervision

Prepare correspondence such as minutes, emails, internal communications, and agendas

Experience with Adobe Acrobat Pro and advanced knowledge of Office 366 and One Drive file management.

Minimum 5 years’ experience in office management and executive assistant role.

Manage office including coordinating office services and supplies, equipment and IT maintenance and office property management.

Provide accounting assistance to Accounting Manager including petty cash reconciliation, invoice approvals and data entry.

Office Manager key responsibilities but not limited to:

Manage general administrative duties including organizing mail and couriers, answering telephones, document preparation, paper and electronic filing.

Office Management and/or Executive Assistant experience is preferred

Property Management experience is an asset

Administratively supporting all executive team members (calendar management, travel arrangements, internal/external correspondence, etc.)

A minimum of 5 years’ progressive administrative experience

Event Planning experience is an asset

This position is not remote. You are required to be on site.

1. Exceptional English verbal skills

2. Exceptional English writing skills

6. Exceptional abilities to multitask

7. Strong phone communication skills

11. An experience working in a similar field

1. Opening and setting up the school set up (room preparation).

Handling correspondence directed to managers

3-5 years of experience in a similar role preferred

Well-developed organisational skills and attention to detail

Great verbal and written communication skills in both English and Mandarin

Acting as the point of contact between the executives and internal or external colleagues

Organising meetings and booking meeting rooms

Working with the finance team to create purchase orders and manage timely processing of invoices

Solid multi-tasking skills; able to manage and balance large volumes of work

Manage system greetings and general office voicemail box

Prepare and process expense reports, benefit claims and timesheets for the leadership team assigned to you

Order couriers as requested, manage incoming and outgoing packages, mail and deliveries

Manage office visitors (internal and external) and answer calls to the general reception phone line.

•Possess excellent relationship management skills to work collaboratively and strategically at all levels of the organization

•Have prior Board of Directors and/or Corporate Governance experience, ideally within highly regulated industries

•Demonstrate strong written and verbal communication skills

•Be exceptionally organized and detail-oriented

•Be a self-starter who takes the initiative to complete activities

•Demonstrate a high level of discretion and tact when handling confidential information

Manage the Executive's calendar, prioritize meetings, schedules, assignments and travel arrangements

3-5 years of experience working in an executive office environment supporting senior executives on a daily basis

Professional development funds and resources to encourage continuous learning and skill development

Establish and build relationships with senior and executive officials, both within and outside government

Provide project administrative support including updating Gantt chart, keeping track of project progress

Exercise receiving authority for office administration budgets, personnel expenditures and recommend travel options to employees as per policy

Excellent organization and time management skills

Excellent social and coordination skills

Excellent communication and leadership skills

Basic knowledge of Microsoft Suite - word, .pdf, email, excel, etc.

Experience working in an office or service environment

Must be vaccinated as this person will be required to work daily in the Vancouver office

· Maintaining the calendars and schedules for several departments. Have superb time management and organization skills.

· Client servicing and Client relationship management.

· Enabling the Business Development Manager to drive client engagement, client acquisition and client retention.

Maintain day to day client interactions, ensuring that client expectations are met.

Proficiency in Microsoft Office Applications and fluent with communication (video) applications.

· Executing organizational procedures and systems of the office, including filing, billing.

Administer and manage inbound/outbound mail, courier services and other correspondence.

Manage calendaring, schedule meetings and conference calls, schedule attendees, prepare agendas, and distribute support materials.

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers, company wide

Perform accounts payable tasks, manage credit card purchases, process expenses and reconcile monthly statement and create purchase order requests

Under the direction of the Health and Safety Manager, leads Health and Safety initiatives for the office

Secondary Education is required and a Post-Secondary Diploma in Business Administration, or relevant discipline, would be an asset

Assist in handling booking and travel requirements.

Strong communication, listening, and executing skills – both verbal and written

A dynamic job with a growing professional association.

Scheduling of meeting and calendar coordination

Initial draft of materials (policy positions and reports)

Minute taking for Association Committee meetings