Administrative Project Coordinator Jobs in Nova Scotia

Strong communication skills with effective interaction with project managers, sponsors, stakeholders, and team members

Proficient time management, organization, delegation, planning, goal-setting, and decision-making

Assist the project manager in creating and managing project documents (plans, budgets, schedules, risk assessments, etc.)

Collaborate in defining project requirements, stakeholder acceptance criteria, and project timelines

Act as a bridge between the project manager and the project team, maintaining effective communication

Schedule stakeholder meetings and facilitate communication between project manager and stakeholders

Coordinate and organize campus-based initiatives and campus management operations; as well as the day-to-day administration of the Principal's office.

The minimum educational qualification for this position is a post-secondary education in business or office administration.

Experience with the coordination and stewardship of projects and teams, specifically with organization, tracking and quality assurance.

Excellent computer skills with a high level of proficiency in the Microsoft suite and Outlook.

Experience using workplace solution applications in the work environment (i.e., Peoplesoft, Cognos, etc.).

Superior communication skills both written and verbal.

Desire to develop skills and expand career, ideally into project management;

Experience in a consulting engineering firm is considered an asset but is not a requirement.

Strong organizational, and coordination skills, as demonstrated through previous work;

Ability to prioritize and manage multiple simultaneous tasks, and show extended patience when waiting for others to complete their work;

Key Responsibilities Include The Following

Coordinate with the extended project team, including Owner’s personnel, other engineers, equipment providers, municipal officials, and authorities having jurisdiction;

A full range of benefits (group insurance with shared costs upon hiring, group RRSP);

Assist the Mechanical, Electrical and Civil team project managers with daily project work;

Minimum of 3-year experience in an administrative role in an office environment required;

Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;

Exceptional written and oral English communication skills;

Skilled with the preparation of PDF reports, including links, bookmarks, and searching tools for easy access;

Develop and manage surveys and quality assessments E.g., Survey Monkey

Has strong administrative and organizational skills

Has demonstrated knowledge of general office procedures

3+ years of related office administration experience

Experience working with the public and maintaining good client relationships

If you require assistance to complete the application, please contact us [email protected] discuss your accommodation requirements.

Previous Administrative Coordinator experience or similar role

Hands on experience with MS Office (Word, Excel, and Outlook)

Excellent verbal and Written communication skills

Additional qualification in Office Administration is a plus.

Job type: Full-time | Permanent

Support to all levels of the organization as needed

Competitive pay and excellent benefits package.

Dynamic and flexible work arrangements (e.g., work from home and work from the office).

Completion of a one- or two-year college diploma in office administration and minimum two years previous administrative experience is required.

Excellent skills with Microsoft Word Office, Excel, PowerPoint, etc.

Ability to manage time effectively.

Strong attention to detail, motivation, and excellent communications skills.

Demonstrated time management and organizational skills, with the ability to manage multi-tasking and competing priorities

Tracks various network activities using Excel, Asana and other project management tools

Assists with team management activities, including equipment planning and purchases, space allocation, technical troubleshooting, etc.

Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Assists with financial processing and data entry as needed

Develops a solid understanding of PopData’s and HDRN Canada’s core business

Responsible for day-to-day maintenance and facility-related matters for the faculty; acts as point of contact for Facilities Management.

Provides support for other administrative duties in the Dean’s Office, for example, room bookings, special event coordination, and records management.

Business/Office Administration diploma with three to five years’ related experience (or equivalent combination of training and experience).

Experience with general administrative functions and in providing excellent client services.

Experience working in a university environment or other large, complex organization.

Provides support to the academic development committee and the research development committee; schedules meetings, prepares materials, records decisions and approvals.