Administrative Project Coordinator Jobs in Ontario

●1 year related job experience minimum

●Knowledge of the startup scene and related networks in the Toronto area is an asset.

●Booking and scheduling events and appointments

●Tracking expenses, inputting invoices and executing payments

●Managing office contractors / vendors

●Ordering supplies, materials and equipment

Construction management, or a related field (equivalent experience may be considered)

Develop and implement office management policies, and procedures to improve efficiency and productivity

Assist with preparation of the management cost tracking

Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and project management software

Assist the engineering director in his responsibilities as assigned

Manage document flow, including filing, tracking, and archiving project-related documents.

Extensive experience in calendar management in a high volume schedule

Hybrid working model – 2 days in office, 3 at home

2-5 years experience in a coordinator role

Educational background in HR or legal is considered an asset

Experience with internal and external communication

Are you an experienced administrative coordinator seeking an exciting opportunity to expand your horizons?

Experience would be an asset.

Review, evaluate and implement new administrative procedures

Delegate work to office support staff

Establish work priorities and ensure procedures are followed and deadlines are met

Carry out administrative activities of establishment

Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation

·Excellent time management and problem-solving skills and the ability to prioritize work;

·Sound knowledge of office management systems and procedures and working knowledge of office equipment;

·General facilities support: maintain and order office supplies, photocopying, scheduling meetings, mail distribution, data entry;

·Organized and energetic professional with demonstrated experience in providing administrative support;

·Post-secondary diploma in office administration, legal administration or related/equivalent education;

·Excellent written and verbal communication skills, attention to detail;

Excellent time management, organizational and follow-up skills.

SAP or other equivalent ERP SAP experience a plus, but not a requirement.

Support Project Coordinators and Project Managers for order processing activities.

Responsible for supporting the Project Managers and Project Coordinators during the project lifecycle.

Learn customer excellence processes and tools and support customer requirements.

Experience in a Production or Manufacturing Environment preferred.

Experience in providing executive and office management services to a senior official;

Demonstrated experience managing calendars, managing meetings and event logistics;

Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail;

Experience with Microsoft Suite applications;

Work-life balance / 35-hour workweek

Demonstrated proactive approaches to problem-solving, with strong decision-making capability;

Strong organizational, prioritization and time-management skills.

Prepares, undertakes and assumes responsibility for special projects as requested by the functional head, in accordance with management’s needs.

No previous work experience is required.

Knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.

Completion of secondary school according to provincial standards or equivalent (GED) is required.

Completion of post-secondary (College/University) courses may be required.

Strong organizational skills with excellent data management and time-management abilities.

Manage and administer school attendance (vacation/sick/lieu etc.) records. Tracks overtime accumulated by staff and coordinate office coverage.

Create forced timetables for programs with specialized registration requirements.

Minimum of five years’ related experience in a post-secondary institution.

Adaptability, flexibility and innovative problem-solving skills.

Demonstrates critical thinking skills to support decision making and referral of issues to appropriate internal or external individuals.

- Strong organizational, time management, and office management skills

- Coordinate information requests and management of documents

- Maintain and manage departmental record-keeping system based on recognized records management practices

- Prepare and distribute monthly safety inspection reports and analysis to the Management team

- Manage and receive invoices and purchase requisitions to ensure timely approval and processing

- Manage workstation assignment within the department during new hire setup or cross-functional moves