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Team Assistant, St. Mary’s General Hospital
Company | Home and Community Care Support Services |
Address | Waterloo, Ontario, Canada |
Employment type | FULL_TIME |
Salary | |
Category | Hospitals and Health Care |
Expires | 2023-05-12 |
Posted at | 1 year ago |
POSITION TITLE Team Assistant, Intake, St. Mary’s General Hospital
- Processing letters, client applications and other client forms such as insurance claims/letters
- Liaise with Hospice to send information for patient admissions
- Assembling and maintaining files of pertinent client information; verifying that all relevant documents have been completed and filed as per direction from HPC Nurse and MDs/NPs
- Creating weekly caseload reports
- Collecting medical history from various databases (Clinical Connect), NPs/Physicians, and service providers to create patient charts
- Transitioning medical orders from the Home and Community Care Support Services into PSS and vice versa
- Daily uploading of lab reports (KW only)
- Updating and maintaining current client information and records in CHRIS database, including client’s service bookings
- Completing clinician requests to obtain patient test results
- Supporting Homeless and Vulnerably housed patients- tracking down health history
- Transcribing, copying and distributing letters, memos and conference reports using word processing software and other equipment
- Input patients into Excel Spreadsheet (Guelph only)
- Creating medical charts for Physicians and Nurse Practitioners in PSS EMR
- Uploading NP notes to Meditech
- Training in Palliative Team Assistant role to support cross coverage for the palliative program
- Other duties as required.
- Provide administrative support to Guelph, Cambridge and Wellington Hospice Palliative Care (HPC) team 10 Physicians, 5 Nurse Practitioners and Clinical Nurse
- Booking home visits and client conferences as needed, as guided by NPs/MDs
- With direction from Coordinators, sending Service Offers for NP service
- Completing tasks and documentation within CHRIS including but not limited to generating reports and labels from CHRIS
- Provide administrative coverage for Kitchener-Waterloo HPC team during vacation and unplanned absences
- Managing high volume of incoming faxes and phone calls
- Securing and/or shredding confidential documents as required
- Knowledge of office systems, procedures and business practices
- Exceptional interpersonal skills and ability to work as part of a team and interact tactfully and sensitively with patients from wide-ranging cultural, ethnic and socio-economic backgrounds
- Requires intermediate Excel skills
- Knowledge or experience in medical terminology an asset
- Understanding of available community resources, services and the roles of health care professionals, hospital and support workers
- Flexibility to work a schedule that includes days, evenings and weekends to meet organizational needs
- Proficient in the operation of a personal computer in a networked environment using computer software and data entry skills
- Excellent oral and written communication skills, including strong listening skills
- Able to relate effectively with sensitivity, tact and discretion to clients, family members, staff and the public, along with ability to maintain confidentiality
- Excellent organizational skills and ability to work independently with minimal supervision
- Able to communicate effectively in both oral and written formats with internal staff and external clients
- Two to three years of relevant administrative office experience
- Successful completion of grade 12, plus an additional program of up to one year in duration
- Accurate keyboarding/data-entry skills
- Knowledge of services provided by Home and Community Care Support Services
- A college diploma in the health or social services field, or business/office administration
- Familiarity with medical terminology, and office administrative procedures/concepts
- Ability to speak French or another second language
- Valuable development opportunities
- Attractive comprehensive compensation packages and benefits
- Membership in a world class defined benefit pension plan
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