Support Clerk, Streetcar (7834) Jobs

JOB INFORMATION

Requisition ID: 7834

Number of Vacancies: 1

Department: Streetcar Maintenance (20000605) - Head & Staff- Stc Maintenance (30000486)

Salary Information: $56,638.40 - $70,834.40

Pay Scale Group: 5SA

Employment Type: Regular

Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day

Posted On: June 6, 2023

Last Day to Apply: June 7, 2023

Reports to: Operations Manager

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

Performs a variety of clerical and administrative duties to support the Operations Manager, staff and day-to-day operations of the Streetcar Maintenance Department.

Key Job Functions

• Assists with the monitoring, tracking and updating of information/data/records, ensuring accuracy and following up as required.
• Prepares correspondence or documentation on behalf of the section in accordance with corporate and department standards, including detailed memos, reports, meeting minutes, technical documents, agenda, etc.
• Liaises with other colleagues/support staff, other departments, and/or external parties concerning routine matters under the direction of department staff.
• Facilitates the procurement of supplies, materials and services for the section/department.
• Maintains a central file system, updates file lists as required, assigns codes and ensures correspondence is filed correctly.
• Co-ordinates and schedules required training courses for employees.
• Maintains various databases and ensuring accurate and detailed information is inputted accordingly to ensure that staff can schedule maintenance work in a timely and priority manner, and producing various reports.
• Receives daily hourly employee attendance sheets; monitors, inputs and maintains a database of all overtime hours on operating and capital jobs.
• Assists with other duties and tasks, and provides back up support, as required.
• Maintains records for all employees in the section and ensures confidentiality is maintained.
• Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
• Prepares payroll for section employees and maintains up-to-date attendance and vacation entitlements and reports.

Skills

• Use office technology, software and applications
• Create, document, and manage information and records
• Maintain documentation and historical records
• Plan and organize activities / projects to meet section and organizational goals

Education and Experience

• Demonstrated experience in a relevant clerical or administrative role.
• Completion of secondary school education or a combination of education, training and experience deemed to be equivalent.

Additional Requirements

• Must be detail-oriented, with strong analytical and organizational skills.
• Must have or acquire a thorough knowledge of departmental and corporate policies and procedures applicable to the work performed; including sections of the Collective Agreement relevant to the work performed (i.e. issuance of clothing, safety footwear allowance, vacation entitlement, lieu days, overtime, leave of absence, etc.)
• Ability to handle several responsibilities at once, under minimal supervision.
• Good typing/word processing and basic mathematical skills are required including an excellent knowledge of grammar, punctuation, and spelling.
• Strong knowledge of personal computer applications, data entry methods and software applications relevant to the work (i.e. MS Office, Maximo, etc.)
• Effective communication and interpersonal skills.
• Sound knowledge of modern office practices, procedures and equipment.

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.