Jr Accounting Clerk Jobs

Jr. Accounting Clerk

Last Updated: 04-July-2023

Reports To: Director of Finance & Administration

Expected Travel: 0%

Employment Type: Full Time - onsite

Role Summary/Purpose:

Reporting to the Director of Finance & Administration, this position will play a crucial role in assisting the finance department with various accounting functions, including financial analysis, budgeting, forecasting, and reporting. The Jr .Accounting Clerk will possess a strong understanding of accounting principles, excellent analytical skills, and the ability to work collaboratively with cross functional teams.

Scope of Responsibilities:

·Create invoices for all BOL’s received

·Manage SPS Commerce EDI Invoices

·Credit notes for price discrepancies

·Update new Sales Prices in ERP

·Apply customer payments promptly and accurately

·Prepare month-end journal entries and assist the Director of Finance as needed

·Actively contribute to achieving departmental goals

·Reconcile customer accounts and provide customers with accurate information by email and phone

·Perform collection calls on overdue accounts

·Maintain organized files/records

·Send out invoices/statements to customers

·Collaborate with team members to resolve issues in a timely manner

·Backup for the AP function – posting AP invoices, processing payments, and filing payment support

·Support Finance with Month End and Year End processing

·Assists in the preparation of the consolidated forecasts and budgets and analyzes trends in revenue, expense, capital expenditures and other related areas

·Perform other relevant duties as assigned

KEY COMPETENCIES:

·Quality of work – Consistently produces acceptable quality of work and only requires a reasonable amount of supervision.

·Initiative – Demonstrates a strong work ethic. Takes the appropriate risks and focuses on outcomes.

·Communication – Demonstrates effective listening skills. Maintains eye contact. Focuses on content. Is thoughtful and articulate when speaking with others. Has good written and oral communication skills.

·Customer Service – Is attentive and responsive to the needs of others. Handles difficult situations with patience, tact, and grace. Accurately identifies and anticipates needs.

·Punctuality/Time Management – Is reliable and punctual to work and all meetings, functions, and training. Fulfills commitments on time that contribute to team goals.

·Ensures Accountability – Holds self and others accountable to meet commitments.

·Action Oriented – Taking on new opportunities and touching challenges with a sense of urgency, high energy, and enthusiasm.

·Collaborates – Building partnerships and working collaboratively with others to meet shared objectives. Partners with others to get work done. Gains trust and support of others.

Education and Professional Qualifications:

·Diploma in Accounting, Finance, or a related field

·Strong knowledge of ERP logic, including chart of accounts and financial business structure

·Experience with BI tools and Excel-based reporting add-ins

·Advanced to expert level Excel skills (v-lookups, pivot tables, nested if-statements, sumifs, etc)

·Minimum of 1 year AR experience in a distribution/manufacturing environment

·Solid understanding of basic accounting principles, including accounts payable, accounts receivable, general ledger, and financial statements.

·Strong attention to detail and accuracy in data entry and financial calculations.

·Excellent organizational skills and the ability to prioritize tasks in a fast-paced environment.

·Strong analytical and problem-solving skills.

·Effective communication skills, both verbal and written.

·Ability to work independently and as part of a team.