Shipping And Customs Administrator/Clerk

Reporting directly to the Production Control and Shipping Supervisor, the Shipping and Customs Administrator/Clerk is responsible for and co-ordinates all road, ocean, and air shipments to customers worldwide.

• Prepares shipping documentation for materials, parts, finished goods and related items. This includes Bills of Lading, Canada Customs Invoice – CCI and other documentation as required.
• Maintains files and records of shipping documents for domestic and/or international transactions.
• Track shipments and communicate with clients about progress.
• Canadian customs rules and regulations (most important)
• Exceedingly strong work ethic, very reliable with a positive “can do” attitude.
• Create all export documents.
• Customs documentation and procedures
• Responsible for tracking the movement of good internationally, ensuring the transit and delivery is made on time.
• Mental demands include reading complex documents, detailed work, problem solving, and mathematical reasoning. Communication both verbal and written, frequent interruption, and memory for details is common.
• 3 to 5 years experience in a similar role, preferably related to manufacturing.
• Freight tariffs and rates
• Files claims for lost or damaged goods.
• Request and manage quotations from prospective shipping companies and handle claims with insurance companies if any shipment problems occur.
• Should be confident with figures, converting weights and volumes for air and sea freight, as well as currencies for international shipments.
• A working knowledge and experience with the following is required
• Must have superb administrative skills.
• Keeps track of shipment payments and quotas.
• Ensuring shipments have appropriate documents for customs release.
• Coordinate shipping with customs agents for clearance on overseas deliveries.
• Ability to work under pressure with time constraints.
• Working with team members/other departments to ensure customer's service commitments are met.
• Ability to multi-task, prioritize, and manage time effectively.
• SAP experience is desirable.
• Follow up on deliveries and obtain POD’s when necessary.
• Arrange pickups and deliveries from suppliers.
• Must have excellent interpersonal, communication, problem solving and organizational skills.
• Search for and provide efficient delivery options.
• Ability to raise and complete documentation.
• Regular work schedule is Monday to Friday.
• Successful completion of post secondary education.
• Enters shipment information into SAP system,
• Ability to communicate clearly and concisely, both orally and in writing.
• On-site working in an office, with occasional manufacturing environment exposure.
• Competent in MS Office Outlook, Word, and Excel, as well as Teams.
• Enjoy working both independently and as part of a team.
• Requesting booking with air and ocean carriers.

Must be legally able to work in Canada.