Shipping Administrator Jobs

At CALDIC we value our team spirit, built on strong relationships and open communication. You will be part of a community where you can always get support from experienced colleagues. At the same time we encourage an entrepreneurial mindset: you have the freedom to act and take initiative to bring your ideas to life. At CALDIC we want to give everybody the opportunity to make a difference.

Position function: Reporting to the Warehouse and Transportation Supervisor of Caldic Canada Inc., the individual will be responsible to complete all assigned tasks involving the Shipping and Receiving of products and ingredients as part of the Distribution team.

Scope: The Shipping Administrator will be responsible for becoming familiar with shipping and receiving procedures to ensure products and ingredients are shipped and received according to Caldic’s processes and procedures. This position will be expected to work with all departments at Caldic as well as customers, suppliers and third party logistics companies.

As a team member at CALDIC, you’ll enjoy:

1. Benefits package
2. Performance Bonus
3. Paid time off
4. Employee Appreciation
5. RRSP Matching
6. Paid Tuition Reimbursement

Duties & Responsibilities

• Organize third party logistic deliveries as required and provide all required delivery information and paperwork; May be required for regions outside of Caldic’s drivers delivery regions, out of province or international deliveries
• Regular communication with Replenishment to follow up on outstanding product to fill current and upcoming sale orders
• Responsible for following Food Safety and Quality requirements as per Prerequisite programs, HACCP plans, CCP monitoring and SQF code.
• Review orders (shipped or pick-ups) up to 3 days ahead to ensure pick tickets are printed for shipping to prepare for staging and/or loading; Picking must be completed and signed off prior to preparing BOL for drivers
• Coordinate ongoing logistics duties; Prepare RMA’s for customer order refusals due to leaking or damaged totes and ensuring rush orders are organized and managed appropriately
• Responsible to review and close partially received purchase orders and inform Replenishment
• Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements
• Verify on a daily basis that all scheduled orders are accounted for on the run sheet; Any orders not printed will go on the overflow run sheet and should be picked and loaded accordingly
• Regular communication with Customer Service to ensure any order specifications, modifications or status are clearly detailed; May include overflow updates, detailed delivery instructions, change of address, delivery date/time or Purchase Order number
• Responsible to monitor and print work orders containing dry goods and purchased product to ensure orders are available to be picked and anticipated delivery dates are met; Support Liquid Blends by notifying Liquid Blends administrator of printed work orders containing Liquid products
• To attend any required training necessary for the job.
• Must ensure daily incoming report is reviewed and purchase orders are printed for receiving; Manage the receiving desk to assist with delivery paperwork
• To execute all shipping and receiving administrative processes and procedures as it relates to the Distribution of shipments to Caldic’s locations, customer sites and the receipt of suppliers’ products and ingredients.
• Responsible to post orders as confirmation that order is picked, loaded and in-transit
• Complete all other duties as assigned by Supervisor/Manager.
• Verify Montreal transfer load; verify shipments for transfer by completing work orders and shipment confirmations

Skills & Education Required

• Must have strong verbal and written communication skills
• Must have strong computer skills
• Customer Service and distribution experience is required
• Must be able to work in a fast paced environment and continuously multi-task
• Must have strong interpersonal and analytical skills
• Minimum grade 12 education or equivalent

Every day hundreds of thousands of people around the world are in touch with a food, pharma, personal care, or industrial product that has been handled with care by CALDIC. At CALDIC we are the linking pin, connecting people, products, and solutions for a better world. But we go beyond connecting to ensure we deliver on our business partners' requirements for added-value R&D, manufacturing, and packaging solutions, while minimizing the environmental impact. This makes CALDIC the partner of choice in innovative and sustainable solutions in life science and specialty chemicals. Our tagline ‘Because we care' underlines our commitment to our people, our business partners, and our planet. On a daily basis around 1200 CALDIC employees go the extra mile to deliver value-add solutions. CALDIC s present in 19 countries in Europe, North America, and Asia Pacific.

CALDIC is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon: Age, Citizenship, Colour, Family Status, Gender (including pregnancy, childbirth, or related medical conditions), Gender Identity or Expression, Marriage, and Civil Partnerships, Physical and/ or Mental Disabilities, Political Belief, Race, Religion, Sex, Sexual Orientation, or other applicable legally protected characteristics.

Accommodations are available upon request for any candidate and/ or employee.