Senior Administrator, Negotiations & Implementation

Are you looking to join one of Greater Toronto’s Top 2023 Employers?
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job Summary
The Senior Administrator, Negotiations & Implementation is responsible for providing support to the Negotiations and Implementation team, the Negotiations Task Force (NTF), the Physician Services Committee (PSC) and its various committees, sub-committees, and working groups, created under the Physician Services Agreement (PSA). Under the direction of the Director, Negotiation and Implementation you will provide support by organizing meetings, ensuring virtual meetings are working seamlessly, distributing notice of meetings and other meeting related documents to participants, triaging and distributing actions required and requests for information across OMA and follow up to ensure closure. You will partner with the Finance department to process invoices and reimbursement payments as required.
You Will Make a Difference By

• Processing honoraria for physician members participating on working groups
• Ensuring correct accounts are utilized for all payments
• Coordinating payments with appropriate OMA Finance staff
• Ordering of supplies for the department
• Management of department credit cards processes for the department
• Providing support to department budget management process, gathering and verifying information, filing expenses, maintaining expenditure records, reviewing general ledger entries and forecasts and identifying and reporting discrepancies.
• Coordinating meetings for OMA committee work being led by the Negotiations and Implementation and various working groups, and committee teams; including coordinating and drafting correspondence, meeting agendas, meeting minutes as necessary, engaging external/internal stakeholders in coordination of meetings, as necessary.
• Arranging travel and accommodation for senior department staff and committee members
• Providing general administrative support to the Negotiations and Implementation team; including initiating routine and non-routine correspondence; maintaining meeting calendars and arranging travel schedules and reservations.
• Providing support to the Negotiations and Implementation team on strategic projects, initiatives, programs and events, preparing materials, sourcing and analyzing information, tracking progress, monitoring timelines and following up on outstanding items, as required.

Requirements That Are Important To Us

• This position involves overtime on weekends and evenings.
• College diploma in Business or Office Administration, Governance, Public Affairs or equivalent
• 4-5 years, administrative experience
• Must have proficiency in Microsoft Office, have excellent interpersonal skills, strong organizational skills and multi-tasking abilities
• Tact, discretion and professionalism required to deal with committee leaders in a manner in line with OMA values

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.
What Do We Have to Offer You?

• A commitment to growth and development through paid professional development and continuous in-house learning
• A work environment whose values are to be — respectful, bold, responsive, and transparent in our work and our behaviours.
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage, and integrity.
• Competitive salary and bonus program
• An organization that has been recognized as a Greater Toronto’s Top Employers for three consecutive years.
• Exceptional group benefits package, including a spending account and a robust wellness program
• Friendly and flexible hybrid work environment.
• Fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members, and the health-care system.

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The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.