Real Estate Front Desk Administrator

First Class Realty Inc., Brokerage

Front Desk Administrator

Onsite - Markham, ON

First Class Realty is seeking a motivated and responsible Office Admin/Front Desk personnel. This position requires the ability to provide efficient administrative support and excellent customer service in a busy office environment. You will be a crucial point of contact between the company and clients, responsible for tasks such as front desk reception, handling phone calls, emails, and document management.

Responsibilities and Job Requirements:

• Possess excellent communication skills and teamwork spirit to maintain good relationships with colleagues and clients
• Handle inquiries from visitors and phone calls, accurately record and relay messages
• Handle documents such as emails and faxes, categorize, and file them appropriately
• Assist in scheduling meetings and booking conference rooms, and preparing meeting materials
• Manage day-to-day office operations, including file organization, data archiving, and administrative support
• Provide outstanding front desk reception service, including welcoming clients, providing information, and directing them to the appropriate departments
• Demonstrate strong time management and organizational skills to effectively handle multiple tasks
• Maintain cleanliness and organization in the office area

Qualifications:

• Proficiency in English and Mandarin or Cantonese languages
• At least one year of relevant office administrative/front desk work experience
• Problem-solving skills and ability to adapt to change
• Proficient in computer skills and office software such as Microsoft Office
• Excellent interpersonal skills and high level of professionalism