Publications Specialist Jobs

Aversan Inc. (www.aversan.com) is a reputable Engineering Company that provides expertise in Systems Integration and Software Testing for industries including Digital Health, Medical Devices, IT and Aerospace. We are currently seeking a qualified Publications Specialist to work on leading-edge technology products. The successful candidate for this full-time position will be a part of a highly motivated and highly technical work environment that feeds off the collective energy of a team-oriented workplace.

Location: Toronto, ON

Schedule: HYBRID (twice a week in office)

Responsibilities

Publications Specialist

• Aiding staff as required on the following topics:
• Ensuring proper document revision control following Engineering Change Control processes
• Company archive access
• Desktop publishing tools
• Converting legacy document data in various formats (e.g. WordPerfect, DOORS,) into current company standard formats (e.g. Word, Visio, Adobe Acrobat)
• Formatting, editing, and publishing technical documents as per company format standards, in support of project deadlines.
• Document creation and update processes

Data Records Administrator

• Controlling, updating, and maintaining the Data Records databases for all released drawings, including the off-site Archives at Iron Mountain.
• Verifying, validating, and controlling all soft copies of current drawings.
• Providing copies (hard or soft copy) of Data Record archived items as required.
• Controlling released software when issued on physical media: magnetic media (e.g., diskettes, tape, hard drive, cd etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.).
• Logging and filing HW ECNs and verify attachments are present.
• Providing weekly management reports and dashboards on Data Records metrics
• Working with IT for traceability of Library archives and Workflows.

Basic Qualifications

• 2 years’ experience with documentation control in a project or department
• Nitro (pdf)
• Familiarity with client Engineering tools, e.g., ClearQuest, Shared Palma, DOORS
• Experience editing and formatting documents; technical documents preferred.
• Bachelor’s degree or post-Secondary diploma
• Proofreading experiencing 3-5 years.
• Advanced skills in document and file management/control tools, e.g., LiveLink, SharePoint, Artifactory

Skills

• Maintain quality of work under pressure
• Handle competing priorities from multiple projects.
• Ability to work with minimal supervision and co-ordinate with all team members.
• Advanced computer literacy – MS Office (Excel, Word, PowerPoint, Visio etc.),
• Accurate and efficient administration skills and attention to detail
• Ability to complete tasks given short deadlines.

About The Client

We have access to innovative technologies from across five key industrial sectors: transport, aerospace, space, defense, and security. We draw on these capabilities to ensure the safety, efficiency, and best performance of your transport networks. When you choose us, you will choose a partner with extensive expertise in managing complex projects across different domains worldwide – and the dedication to make sure you succeed.

Aversan recruits top professional talent in the industry, providing quality software, hardware and systems engineering solutions for a variety of industries and applications. Upon reviewing each candidate's information, Aversan will only contact eligible individuals for the above-mentioned positions.