Project Administrator / Document Controller

About Delve Underground

Delve Underground is a leader in heavy civil engineering, serving the transportation, water, wastewater, and energy industries. Specializing in tunnel design, we provide innovative solutions to the most challenging underground problems. Offering comprehensive design, construction management, and dispute-resolution capabilities, our expertise includes civil, structural, geotechnical, mechanical, and electrical engineering. Founded in 1954, Delve Underground is an employee-owned firm with 21 offices and over 330 team members throughout the United States, Canada, Australia, and New Zealand.

We want our employees to make a career doing what they love to do. We encourage an entrepreneurial spirit and help our team members forge their own path within the company. We support their efforts to stay on the cutting edge of technology while fostering a great work-life balance. In addition to working hard, we also have fun. We socialize and celebrate achievements at summer picnics, holiday parties, and company outings.

We are pleased to accept applications from underrepresented groups and encourage applications from Indigenous persons, youth, new immigrants, and persons with disabilities.

Benefits: Dental, Extended Health Care Benefit, Critical Illness Insurance, Health Spending Account, Life Insurance, Short-Term and Long-Term Disability, Employee Assistance Program, Education Reimbursement Program, Stock program, 10 Paid Holidays, Paid Time Off, Wellness Reimbursement.

Project Administrator / Document Controller

Delve Underground is looking for a Project Administrator / Document Controller to support our dynamic team of engineers and construction managers on high profile infrastructure projects. The successful candidate will be based in the downtown Vancouver office or project sites in the Lower Mainland. Part-time telecommuting may be possible.

This position will play a central role in keeping project operations/activities organized, on track, and moving forward. This person will work closely with project managers on administrative duties, document control, and quality control.

This position requires exceptional communication and organizational skills, the ability to manage multiple tasks efficiently, and the ability to work productively in a fast-paced, team-oriented environment.

Responsibilities

• Support monthly invoicing and reporting
• Provide a single coordination point for the management of project documents and records amongst the construction management team.
• Ensure that documents are authorized, issued, and distributed correctly
• Collaborate with engineers, construction managers and other CM staff
• Support Project Managers (PM) in managing scope, budget, schedule, and contract requirements
• Lead safety reporting
• Maintain a document management system to register, organize, maintain, issue, and distribute the project documentation, submittals, and records on local construction projects with budgets exceeding $100 M
• Assist PM in project closeout tasks, lessons learned evaluation, and final reporting.
• Maintain the project document numbering / naming system and document templates

Qualifications

• Strong written and verbal English communication skills
• Confident operating in a client-facing role, with the ability to collaborate with a wide range of stakeholders
• Experience with document management systems (SharePoint, ViewPoint, Aconex, Project Sight, Procore, etc.) is desirable
• Familiar with standard quality management practices
• Proficient in Microsoft Office
• 3-4+ years' document management experience using a document management system
• Able to demonstrate a high level of professionalism, independence, interpersonal skills, and flexibility in the performance of duties.

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application so that we can review your information. We look forward to meeting you!

Job Posted by ApplicantPro